Job Details
Operations Coordinator
2025-09-13 University of Hawaii Honolulu,HI
Description:
Minimum Qualifications
To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.
NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.
Inquiries: Kiriko Takahashi, ...@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
Location : Honolulu, HI
Job Type: Full-Time Temporary
Job Number: 2025-01976
Department: University of Hawai'i at Manoa - College of Education - Center on Disability Studies
Opening Date: 09/09/2025
Closing Date: 9/30/2025 11:59 PM Hawaii
Position Number:: 0096969T
Description
Title: Operations Coordinator
Position Number: 0096969T
Hiring Unit: C OF EDUC, CTR ON DIS STUD/UAP, CTR ON DIS STUD/UAP
Location: UH at Manoa
Date Posted: September 9, 2025
Closing Date: September 30, 2025
Band: A
Salary :
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Appointment to begin October 2025 or soon thereafter. Renewal contingent upon satisfactory performance, department needs, and availability of funds.
Duties and Responsibilities
- *Coordinates the annual Pacific Rim Conference and other major training events, such as provider training and community training sessions, participating as resource staff during conferences.
- *Assists in the development and implementation of strategies for information dissemination and other public relations initiatives through public events and publications.
- *Monitors event budget and expenditure of funds, serving as point of contact to resolve various administrative issues.
- *Develops and drafts programs, flyers, agendas, letters, and other reports using word processing and graphics software.
- *Assists in disseminating evaluations of all training and evaluation events, and develops strategies for operational and logistical improvement.
- *Works closely with speakers and trainers to develop any required contract or agreement, and makes any other necessary arrangement.
- Responsible for preparing and processing purchase orders, authorization for payment, travel, contracts, and other documents assuring compliance with agency and University rules and regulations.
- Monitors expenditures across projects.
- Perform other duties as required.
Minimum Qualifications
- Possession of a baccalaureate degree in in business, business management, hospitality management, or education or related field and 2 year(s) of progressively responsible professional experience with responsibilities for planning and coordinating program events and activities; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in program planning and coordination demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with program planning and coordination.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the program planning and coordination.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Demonstrated experience in coordinating in-person or virtual, meetings, and major training events with at minimum 500 participants, such as provider training and community training sessions.
- Demonstrated experience in coordinating conferences, meetings, and major training events with a minimum of 5 concurrent sessions.
- Experience in leading an interdisciplinary team.
- Knowledge of Hawaii context, venues and vendors.
- Experience working with persons with disabilities and providing accommodations.
To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.
NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.
Inquiries: Kiriko Takahashi, ...@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: