Job Details

POSITION TITLE: OFFICE MANAGER - HAWAII

SUMMARY DESCRIPTION:

The Office Manager coordinates the day-to-day administrative operations of the office. This person will manage the maintenance of various databases, coordinate purchasing and accounting, human resource, safety, training, and personnel qualification functions. The Office Manager will interact with company personnel and external clients and vendors. This position is located in 'Aiea, Hawaii and reports directly to the Area Manager.

CLASSIFICATION: Exempt (salaried)

DUTIES AND RESPONSIBILITIES:

• Coordinates operational and administrative support for the office.
• Manages the Hawaii office's purchasing, receiving, and commercial invoicing functions in accordance with established Phoenix processes.
• Maintains safety, qualification, and training databases.
• Coordinates training for Hawaii personnel.
• Coordinates with purchasing department in support of purchasing functions.
• Maintains continuity with vendors.
• Liaises with HR department and Payroll for all new hires, personnel requirements, and timesheet issues and submissions.
• Performs job support administrative functions for Project and Diving Operations Managers as directed.
• Promotes and ensure compliance with Phoenix's safety programs, quality management system (QMS), and company policies, processes, and procedures.
• Performs basic office functions, including receptionist, copying, filing, faxing, phones, and meeting or event preparations.
• Performs other duties as assigned.

JOB REQUIREMENTS:

• Minimum 5 years of experience in administrative and financial functions.
• Excellent organizational, interpersonal, and communication (written and verbal) skills.
• Attention to detail and high level of accuracy and ability to meet critical deadlines and manage multiple priorities in a fast-paced environment.
• Proficient in the use of Word, Excel, PowerPoint, Access and Adobe Acrobat Writer.
• Experience in Microsoft Dynamics - Solomons preferred.
• Ability to research via internet.
• Ability to pass a pre-employment drug/alcohol screen and background check.

Phoenix International Holdings, Inc, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.