Job Details

Cyntel Technologies is currently seeking an Administrative Operations Analyst to support a program at Wahiawa, HI.

Clearance Required: TS/SCI clearance with CI polygraph

Duties and Responsibilities:

1. Provide planning assistance to senior management and staff members, including but not limited to time management, scheduling, coordinating meetings, and travel logistics.
2. Plan, organize and maintain accurate and organized electronic and physical filing systems for important documents, correspondence, reports, and other materials.
3. Ensure confidentiality and security of sensitive information.
4. Serve as a primary point of contact for internal and external inquiries, emails, and phone calls.
5. Facilitate communication between various departments, stakeholders, and external partners as needed.
6. Assist in maintaining records, databases, and spreadsheets as required. Track expenses, process invoices, and assist in budget monitoring and financial record-keeping tasks.
7. Support the planning and execution of organizational events, conferences, and meetings.
8. Coordinate logistics, such as venue bookings, catering arrangements, and audiovisual equipment setup.
9. Draft, proofread, and edit correspondence, reports, and presentations as required. Ensure accuracy, consistency, and adherence to organizational standards.
10. Assist in the coordination and tracking of various projects and initiatives within the organization.
11. Provide administrative support to project teams as needed.
12. Provide general support and assistance to other team members and departments as required.
13. Maintain flexibility to handle diverse tasks and responsibilities as they arise.
14. This position may require up to 20% travel CONUS and OCONUS.
15. At least 4 years of administrative experience supporting the Department of Defense (DoD).
16. Proven experience as an administrative assistant in a fast-paced environment.
17. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
18. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
19. Strong attention to detail and accuracy in work.
20. Excellent communication skills, both written and verbal.
21. Discretion and confidentiality in handling sensitive information.

Preferred Qualifications:

1. Bachelors degree in business administration, office management, or related field.
2. Familiarity with U.S. Navy administrative functions, doctrine, and policies.

Why Cyntel Technologies?

Cyntel Technologies offers a competitive benefit package to include:

• Paid Holidays
• Paid time off (PTO)
• Military Leave
• Medical Plan
• Vision
• 401K
• Life Insurance

But what sets Cyntel Technologies apart from most other companies? That would be the continual open-door access to Senior Leadership as Cyntel nurtures an environment where you can voice your ideas, opinions, concerns, and you will be heard. Our management focus and culture are based on One Team, One Fight and resonates throughout our entire staff every day.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.