Job Details

A dependable, and well-organized Mechanic Administrative Assistant to handle day-to-day clerical duties for the Mechanic Shop. The Mechanic Admin will provide direct support to the head mechanic by upkeeping equipment files, recordkeeping, and other tasks as described below.

Duties/Responsibilities:

• Create and sort work orders for recordkeeping
• Upkeep equipment files daily
• Record all work orders and PMs in equipment files
• Assist with equipment audit(s) as needed
• Record and input work order data in spreadsheets for each month
• Fax/email or mail DOT inspection reports to the DOT Motor Vehicle Safety Office
• Merry up work orders and invoices for filing and recordkeeping
• Research and order parts as needed
• May be required to pick up parts, tools, equipment, and materials necessary for completion of assigned tasks.
• Work with Management for invoice approvals
• General maintenance and cleaning for environmental inspections
• Comply with OSHA & DOT regulations
• Complete all company assigned training
• All other tasks as assigned

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills
• Ability to function well in a high-paced and at times stressful environment.
• Multitasking and time-management skills, with the ability to prioritize tasks
• Hands-on experience with office equipment (e.g., fax machines and printers)
• Computer literate proficient in Microsoft programs (Office, Word, Excel., etc.)
• Ability to work independently
• Experience working in diverse settings
• Must comply with drug/alcohol policy and pass pre-employment background check

Education and Experience:

• High School Diploma or equivalent
• Valid Hawaii State Drivers License
• Knowledge of OSHA & DOT regulations is a plus
• Experience in vehicle repair and maintenance, inclusive of diesel, electric, and gasoline powered automobiles, and automotive, ground, and mechanical equipment is a plus