Job Details

Description

Description

****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Casual Hire Physics Department Administrative Assistant

Hiring Unit: College of Natural Sciences

Location: Physics Department

Date Posted: August 14, 2025

Closing Date: August 29, 2025

Full Time / Part Time: Temporary Full-Time

Position Number: CASUAL

Other Conditions: Position is a temporary casual hire position and offers no benefits, hours not to exceed 40 hours per week. 89-day appointment.

Duties and Responsibilities:

• Under the supervision of the Physics & Astronomy Department Chair, the position provides administrative and academic support to the department faculty and staff in compliance with all University policies & State and Federal Laws.
• Serve as the first point-of-contact in the Physics Department to assist walk-in visitors, students, staff, faculty, and general community members.
• Assist internal and external constituents and telephone callers by responding to general inquiries.
• Assist with monitoring the Physics Departments general email, respond to and/or forward inquiries to the appropriate person.
• Coordinate and inventory supply orders and materials or other items for faculty and staff.
• Maintain collaborative working relationships with administrators, staff, and faculty in the department and other college offices.
• Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
• Other duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree in business administration, humanities, social sciences, natural sciences or related field and 0 years of progressively professional experience with responsibilities for academic support program support in higher education; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.
• Functional knowledge of principles, practices and techniques in demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with higher education.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business administration environment.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.
• Ability to provide excellent customer service.
• Ability to adapt/respond to different types of customers.
• Excellent organizational and time management skills.
• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

To Apply:

Click on the Apply button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) copies of transcripts with confidential identifiable information (i.e. social security number, birth date, etc.) redacted are acceptable, but official transcripts will be required at the time of hire.

Incomplete applications will not be considered.

Inquiries: Veronica Bindi, ...@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act(ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: