Job Details

University of Hawai‘i, Kapi‘olani Community College, Vice Chancellor for Student Affairs, is seeking applications for a Program Assistant. Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below:

Important note: Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e., paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Working Title: Program Assistant

Position Number: Casual Hire

Hiring Unit: Vice Chancellor for Student Affairs

Location: Kapi‘olani Community College

Date Posted: August 8, 2025

Closing Date: August 13, 2025, 11:59 PM HST

Salary: $31.35 per hour (Salary commensurate with education and experience)

Schedule: 20 hours per week

Temporary/Permanent: Temporary

Funding: Special Fund

Other Conditions: Continuation is dependent on satisfactory performance, program needs, and renewal of funds.

Duties and Responsibilities:

• Serve as the program assistant, directly supervised by the Pahihi Program counselor. The Pahihi Program supports all incoming students to Kapiolani Community College who are not entering directly from high school.
• Provide staff support in areas such as academic advising, unofficial transcript evaluation, student outreach, and data analysis.
• Monitor student progress through admissions and enrollment, coordinating and initiating actions to expedite processes.
• Develop and present reports and recommendations related to outreach, marketing, and program changes.
• Develop or improve procedures, e.g., outreach campaigns, website improvements, marketing data analysis.
• Generate complex reports to identify trends and projections for the program.
• Handle specific marketing and outreach segments.
• Advise supervisor on project progress and potential issues.
• Recommend operational improvements to increase enrollment and support returning adult students.
• Receive training related to academic advising, campus policies, and marketing programs.
• Coordinate and participate in program administration activities, especially supporting returning adult students.
• Supervise student employees as needed.
• Perform other duties as assigned.

• Baccalaureate degree in Business, Social Sciences, Education, or related field, plus 3 years of relevant professional experience.
• Ability to operate a personal computer and use word processing software.
• Knowledge of academic advising and marketing principles and practices.
• Understanding of applicable laws such as FERPA and admissions regulations.
• Ability to clearly present information in writing and verbally.
• Ability to establish effective working relationships.
• For supervisory roles, ability to lead and manage staff and projects.
• Equivalent education and experience may be considered.

• Experience supporting returning adult students through advising and marketing.
• Part-time work experience supporting a special student population.
• Experience with languages and cultures.
• Skills in graphic design software like Canva or Adobe Illustrator.
• Ability to resolve complex problems creatively and effectively.

To Apply:

Click on the "Apply" button to complete an application and attach the following documents:

• Cover letter
• Resume
• Contact information of at least three professional references
• Official transcripts (copies acceptable; originals required at hire). International transcripts require an evaluation from a credential agency.

Incomplete applications will not be considered. Ensure all documents are clear and complete.

Inquiries: ...@hawaii.edu or (808) ###-####

The University of Hawai‘i is an Equal Opportunity Employer and complies with ADA provisions. For accommodations, contact the EEO coordinator.

Employment is contingent upon verification of eligibility, background checks, and, for some positions, criminal record checks.

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