Job Details

Principal Duties:

• Review contract requirements and obtain necessary documents. Maintain project submittal files. Understand contract documents and subcontracts. Support project staff by following up with subcontractors' contractual requirements.
• Set up project budgets in accounting systems and communicate project status to staff.
• Maintain and update contract billings for all departments: review billings with engineers, managers, and clients; process government pay estimates and force accounts; handle online billings as required; allocate subcontract costs and process payments; post payments in accounting software and credit invoices; follow up on payments from owners, contractors, and clients.
• Obtain all project billings from subcontractors. Assist operations with resolving billing and work-related issues. Monitor job retention status. Prepare documents/releases for final payments on General Contractor projects.
• Process change orders with owners, general contractors, and clients. Create and process change orders with subcontractors on General Contractor projects.
• Handle certified payroll reports: collect, process, and distribute to owners and contractors; follow up on project status to minimize payroll mailings.
• Maintain knowledge of contract documents, subcontracts, and government requirements; adhere to local lien laws. Negotiate payment schedules with customers.
• Perform administrative tasks: prepare and submit reports, type documents, and support bidding/estimating activities, including bid proposals, bonds, and calculations.
• Develop and maintain a job cost system to analyze project costs and ensure profitability. Communicate cost data to managers for follow-up.
• Meet month-end closing deadlines; analyze profit/loss reports and communicate variances.

Principal Requirements:

Skills/Knowledge:

- Reading: Ability to read and understand contract documents.

- Computer: Proficiency in Word, Excel, Outlook; strong keyboarding skills; working knowledge of 10-key.

- Licenses: Valid driver's license and favorable traffic abstract.

- Education: College degree preferred; high school diploma required.

- Experience: Minimum 2 years in construction industry, or as a Project Coordinator, Contract Administrator, or Project Manager.