Job Details

University of Hawai‘i, Kapi‘olani Community College, Facilities & Auxiliary Service is seeking applications for the Administrative & Fiscal Support Specialist. This is a re-advertisement; the previous posting was from February 25, 2025, to March 4, 2025. Please review the details below regarding the position, duties, qualifications, and application process.

Note: Applicants interested in short-term or part-time work may apply for Casual Hire positions, which include administrative, professional, technical (APT), or instructional roles. Casual Hire employees are generally not eligible for most benefits and appointments may last up to 89 days for full-time or one year for part-time roles.

Position Details

• Working Title: Administrative & Fiscal Support Specialist
• Position Number: Casual Hire
• Hiring Unit: Facilities & Auxiliary Service
• Location: Kapi‘olani Community College
• Date Posted: February 19, 205
• Closing Date: March 4, 2025, at 11:59 pm HST
• Salary: $24.85/hour, commensurate with experience and education
• Schedule: 40 hours/week, Monday to Friday
• Type: Temporary
• Funding: Special funds

Continuation depends on performance, program needs, and funding renewal.

Duties and Responsibilities

1. Procurement functions including preparing purchase orders, requisitions, bids, RFPs, and specifications.
2. Processing payments, travel requests, contracts, stipends, and related activities.
3. Ensuring compliance with federal, state, and university procurement guidelines.
4. Staying updated on university policies, regulations, and legal requirements.
5. Managing departmental budgets, preparing financial spreadsheets, and conducting audits.
6. Maintaining training in fiscal, personnel, and recruitment areas; attending relevant training sessions.
7. Aligning expenses with departmental budgets and policies.
8. Developing and implementing internal workflow documents for personnel and recruitment.
9. Managing recruitment and personnel paperwork and collaborating with HR.
10. Managing projects assigned by the Facilities & Auxiliary Services Manager.
11. Assisting with calendar management and meeting coordination for the Facilities & Auxiliary Services Manager.
12. Drafting correspondence and reviewing documents for accuracy and compliance.
13. Overseeing mail and parcel receipt, processing, and distribution.
14. Ensuring proper handling and recordkeeping of mail and parcels.
15. Managing outgoing mail metering and postal compliance.
16. Loaning contractor keys with proper authorization and recordkeeping.
17. Performing other duties as assigned.

Minimum Qualifications

• Baccalaureate degree in business administration, management, accounting, human resources, finance, public administration, or related field, plus one year of relevant experience; or equivalent education/training/experience.
• Knowledge of administrative, personnel, fiscal, and program support principles and practices.
• Understanding of relevant laws, regulations, and systems.
• Problem recognition, analysis, and resolution skills.
• Effective communication skills, both written and oral.
• Ability to establish effective working relationships.
• Proficiency in Microsoft Office, Adobe Acrobat, Google Suite, and other relevant software.
• Ability to prioritize tasks and meet deadlines.
• Sound judgment in applying policies and procedures.
• Attention to detail, accuracy, and organization.
• Valid driver's license.
• Equivalent education and/or experience that meets the qualifications.

Desirable Qualifications

• Ability to work successfully with diverse personalities and needs.
• Experience in academic office administration within a university environment.
• Knowledge of UH policies, procedures, and systems.
• Strong organizational skills.
• Commitment to the college's vision as an indigenous-serving institution.

Application Instructions

Click the "Apply" button to submit your application and upload the following documents:

• Cover letter
• Resume
• Contact information for at least three professional references
• Official transcripts showing degrees and coursework (copies acceptable; originals required at hire). International transcripts need a course-by-course evaluation from an approved agency, at applicant's expense.

Incomplete applications will not be considered. Ensure all documents are clear, complete, and submitted before the deadline.

Additional Information

For questions, contact the Kapiolani Community College Human Resources Department at ...@hawaii.edu.

The University of Hawai‘i is an Equal Opportunity Employer. For more information, visit:

Employment is contingent on eligibility verification, background checks, and compliance with applicable laws.

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Applicants requiring accommodations should contact the EEO coordinator through: