Job Details

Job Description

Job Title

Senior Accounts Payable Clerk

Division

Accounting

Department

Accounting

FLSA Status

Non-Exempt, Hourly

Last Updated

07/07/2025

Position Summary

The Sr. Accounts Payable Clerk is responsible for timely processing and monitoring payments and expenditures to ensure financial and administrative services in accordance with Halekulani and Halepuna Hotels' policies and procedures. Incumbent needs to exemplify the Company's Mission, Vision, and Values.

Essential Functions & Responsibilities

• Coordinate the accounts payable process, ensuring compliance of disbursement requirements. Review open P.O.'s and resolve with department heads. Match receiving invoices to authorized P.O.'s and review for accuracy of charges and account coding; reconcile differences with department heads and/or vendor.
• Prepare, batch, file and submit weekly manual check runs according to established policies and procedures. Collate and distribute checks on a timely basis. Prepare and submit requested check voids, re-issuances, and cancels.
• Batch and reconcile general receiving system reports to A/P system downloads.
• Lead the reconciliation of vendor accounts, including the review of vendor statements, responding to inquiries, and reconciling any disputes.
• Maintain a complete and accurate filing of all reports and miscellaneous source documentation. Ensure records with backup are kept in line with regulations and as per company policies.
• Assist in the preparation of AP-related reports for daily, monthly, quarterly, and yearly closing reports, and subsequent analysis of accounts and/or other balance sheet ledgers as directed.
• Mentor and support junior staff, providing training, guidance, and quality control over daily processing tasks.
• Performs other duties as assigned.
  
  

Supervisory Requirements

Reports To: Accounting Manager

Supervises: None

Education/Experience

• High School diploma required.
• Bachelor's Degree in Finance or Accounting preferred.
• Minimum two (2) years of Accounts Payable experience.
  
  

Knowledge, Skills, & Abilities

• Strong oral and written communication skills.
• Strong organizational skills, attention to details, and the ability to multi-task various projects and processes at the same time in order to meet deadlines.
• A proven ability to work effectively in a team environment with clients, guests, and staff is required. Excellent interpersonal skills with the ability to establish professional relationships.
• Must be effective in handling problems, including identifying, preventing, and solving problems.
• Must be able to understand and apply complex information/data from various sources to meet appropriate objectives.
• Ability to learn Microsoft Office, general ledger and other software.
  
  

MENTAL DEMANDS

• Must be able to comprehend, analyze, organize and prioritize a wide variety of information within time limitations.
• Requires the ability to read and perform mathematical calculations.
• Requires concentration, alertness and attention to detail.
• Must be able to perform under stressful conditions while maintaining a courteous and professional demeanor.
• Must be able to work collaboratively with other team members.
  
  

PHYSICAL DEMANDS

Activity

Over 2/3 of the time

About 2/3 Of The Time

About 1/3 of the time

Less than 1/3 of the time

Seldom or Never

Sitting

X

Climbing

X

Stooping, kneeling, crouching and/or crawling

X

Standing

X

Walking

X

Handling or fingering

X

Eye-hand-foot coordination

X

Use of vision

X

Pushing

X

Activity

Less than 25 lbs

25 to 50 lbs.

More than 50 lbs.

Pulling

X

Lifting

X

Carrying

X

COMMUNICATION DEMANDS

Activity

Over 2/3 of the time

About 1/3 Of The Time

Less than 1/3 of the time

Never

Talking (in-person) to co-workers

X

Talking (in-person) to business associates (i.e. outside contractors, vendors, etc.)

X

Talking (in-person) to the public (including guests)

X

Talking on the telephone and/or video conferencing

X

Written communication to co-workers

X

Written communication to business associates (i.e. outside contractors, vendors, etc.)

X

Written communication to the public (including guests)

X

Supervising employees or monitoring services provided by outside consultants, vendors and suppliers

X

Responding to written or verbal requests from co-workers

X

Responding to written or verbal requests from business associates (i.e. outside contractors, vendors, etc.)

X

Responding to written or verbal requests from the public (including guests)

X

Training and/or giving verbal instructions

X

Training and/or giving written instructions

X

Receiving verbal instructions

X

Receiving written instructions

X

Reading

X

Visiting and/or working at other work sites

X

WORK ENVIRONMENT

• Primarily work indoors in an air-conditioned environment.
• Generally Monday through Friday, minimum 8:00 a.m. - 5:00 pm. Holiday and weekend work may be required.
• Must be flexible with work schedule, pending the need to deliver services outside the normal work shift, as well as potential business travel.
  
  

MATERIAL OR EQUIPMENT DIRECTLY USED

Uses a personal computer and other office machines and equipment such as a calculator, telephone, copy machine, fax machine, other equipment as required, and various office supplies and writing instruments to carry out duties.

NOTES

This job description is not intended to list every task an employee may be expected to perform. Employees may be asked to carry out additional duties and follow other job-related instructions as directed by management. This document does not constitute an employment contract of any kind. Employment remains "at will," meaning either the employee or the company may end the employment relationship at any time, with or without cause or notice. The company reserves the right to modify or update this job description as needed to reflect organizational requirements.
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