Job Details

Office Assistant II, III - Student Transportation Services Branch (Leeward)

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Description:
This posting is being used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties.

Salary Range:
Office Assistant II, SR-06: $3,035.00 per month
Office Assistant III, SR-08: $3,156.00 per month

Examples of Duties:

• Creates, edits, prints, stores, retrieves, and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews, and processes forms, records, reports, applications, and other documents for accuracy, completion, and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers, and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles, and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies, and procedures and knowledge of the organizations purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials, or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews, and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Minimum Qualifications:

Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience:

• Office Assistant II: 1/2 year basic experience, 0 years clerical experience, 0 years supervisory experience.
• Office Assistant III: 1/2 year basic experience, 1 year clerical experience, 1-1/2 years total experience.

Basic Experience: Work experience that demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.

Clerical Experience: Work experience that involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

Lift and Carry Requirement: Applicants must possess the ability to lift and carry up to 25 pounds unassisted and lift and carry up to 25 pounds with assistance.

Supplemental Information: Attach all relevant supporting documents to your application. All submitted documents become the property of the Hawaii State Department of Education.

Equal Opportunity: The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability.

Payday: New employees can expect their first paycheck within the first 3 pay periods of their start date.

12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees earn 21 days per year.
• Sick Leave: Employees earn 21 days per year.
• Health Insurance: The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees.