Job Details

Title: Librarian II (Archivist)

Position Number: 0085654T

Hiring Unit: UHM Library Services

Location: Manoa, Hamilton Library, University Archives and Manuscript Collections

Date Posted: 07/14/2025

Closing Date: 07/28/2025

Salary Information: B2M11; Salary commensurate with qualifications and experience. (Librarian II minimum $74,891)

Monthly Type: 11 Month

Tenure Track: Non-Tenure

Full Time/Part Time: Full Time (100% FTE)

Temporary/Permanent: Temporary

Other Conditions: To begin approximately August 2025, pending position clearance and/or availability of funding. Renewable depending on performance and/or funding availability.

Duties & Responsibilities:

1. Leads the processing and reprocessing (arrangement, description, and preservation activities) of selected collections through the lens of a Hawaiian Knowledge Organization System to be codified during the grant period.

2. Coordinates arrangement and description of both the physical and born-digital portions of the selected collections, including data entry into the Library's ArchivesSpace instance.

3. Coordinates the digitization of selected physical files, including quality control and metadata creation.

4. Coordinates promotion of the finished collection, including a post for the Archives blog and grant report.

5. Co-trains and supervises graduate assistants and other students assistants.

6. Serves as a project liaison with Hamilton Library's University Archives and Manuscripts Collections on the implementation of the HKOS within its indices and collections.

Minimum Qualifications

1. Master's Degree in Library and Information Science from an American Library Association accredited program or an equivalent graduate library science/information studies degree by the date of hire.

2. Demonstrated ability to work effectively in a collaborative environment with multicultural groups and individuals with diverse academic abilities, cultural and socioeconomic backgrounds, including library staff, administrators, students, faculty, and community.

3. Familiarity with current U.S. metadata content and structure standards relevant to archival control, notably DACS and Dublin Core.

4. At least one year of experience processing archival records and/or manuscript collections, and/or hands-on coursework in archival arrangement and description.

5. Demonstrated knowledge of Native Hawaiian language, history, politics, cultural practices and contemporary issues.

6. Ability and desire to interact with students and faculty, using excellent interpersonal,customer service and facilitation skills.

7. Ability to train and supervise temporary, part-time, student, or volunteer assistants.

8. Ability to set priorities, manage work, and meet deadlines independently and collaboratively.

9. Strong organizational, analytical, and communication skills.

10. Keen attention to detail and ability to synthesize information.

Desired Qualifications

1. Ability to initiate and design projects and bring them to a conclusion in a timely fashion.

2. Familiarity with issues and best practices with inclusive and reparative description, Indigenous knowledge organization, and/or data sovereignty.

3. Proficiency in ArchivesSpace or other similar collection management system for archival materials.

4. Experience in instruction and instructional writing.

To Apply:
Click on the Apply button on the top right corner of the screen to complete an application an d attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications, CV, names and contact information (including email addresses) of 3 professional references, and official transcripts (copies acceptable; however, originals will be required prior to completion of hiring). Incomplete applications will not be considered. All documentation become the property of the school.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Helen Wong Smith, Archivist for University Records and Screening Committee Chair, ...@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

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