Job Details

Financial Administrator

The U.S. Probation & Pretrial Services Office for the District of Hawaii is currently accepting applications for a full-time Financial Administrator. Under the direction of the Chief and Deputy Chief, the incumbent will perform and coordinate all administrative, technical, and professional work related to the financial and accounting activities of the consolidated Probation & Pretrial Services Office for the District of Hawaii, including financial preparation, operations, and budget.

The position is open until filled, with priority consideration for applicants packets received by close of business on Friday, September 27, 2025. Applicant packets will be reviewed on a rolling basis and interviews may commence at any time. Initial full scope five-year background investigation is required, which includes a fingerprint check. Re-investigations every five years thereafter.

Duties

Representative duties include:

• Overseeing the day-to-day accounting and financial functions of USPPSO.
• Maintaining relevant budget and accounting training and certifications.
• Being a knowledgeable and functional user of the Judiciary Integrated Financial Management System (JIFMS) and InfoWeb.
• Collaborating with information technology (IT) staff to develop or customize programs or systems to assist with finance and accounting transactions and record-keeping.
• Formulating, evaluating, and implementing policies, procedures, and protocols related to financial and budgetary operations.
• Maintaining, reconciling, and analyzing accounting records, deposit funds, as well as subsidiary ledgers for allotments.
• Monitoring workload trends and correlated budget allocations to provide projections on budget surplus or shortfalls.
• Researching and analyzing financial and budget related questions, problems, trends, and areas for efficiency/improvement.
• Performing reviews to ensure that USPPSO is following the Guide to Judiciary Policy, internal controls, and generally accepted accounting principles.
• Ensuring that appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed.
• Assisting with the onboarding and departure of staff.
• Identifying general facility issues and reporting them to the General Services Administration (GSA) for resolution.
• Maintaining training records for all Contracting Officers (Levels 1, 2, and 3) to ensure timely completion of required training.
• Serving as a disposal officer responsible for managing the disposal or transfer of excess and surplus accountable and non-expendable property.
• Communicating effectively with Human Resources and other functional areas to ensure alignment on budget-related matters.

Requirements

Conditions of Employment

The Financial Administrator performs and coordinates administrative, analytical, technical, and professional work related to the financial and accounting activities of the U.S. Probation and Pretrial Services Office (USPPSO). The incumbent is responsible for the financial preparation, operation, and accuracy of USPPSO's budget. The Financial Administrator ensures USPPSO's compliance with internal controls and regulations affecting financial and budget processes and their interaction with other court processes. The Financial Administrator prepares, updates, and analyzes a variety of accounting records, financial statements, and budget reports; oversees and assists with accounts payable and accounts receivable activities; develops recommendations regarding procedures for improvements; and assists with policy development regarding financial and budget matters. The Financial Administrator is also responsible for a variety of space and facilities activities and may oversee the work of financial and budget support staff.

A background investigation is required as a condition of employment. The selected candidate must successfully complete a five-year background investigation and every five years thereafter will be subject to an updated investigation similar to the initial one. The investigation includes an FBI fingerprint check.

Qualifications

Minimum qualifications include at least two years of specialized experience, defined as progressively responsible experience in or closely related to the work of the position that has provided the specific knowledge, skills, and abilities necessary to successfully perform the duties of the position. This would include experience in the functional areas of financial management and administration, including budget, accounting, auditing, and/or financial reporting that provided knowledge of the rules, regulations, and terminology associated with financial administration.

Court preferred qualifications and skills include a bachelor's degree in accounting or financial management, experience in a federal court or legal setting, excellent written and verbal communication skills, outstanding interpersonal and customer service skills, unquestioned integrity with a positive 'can do' attitude, and extensive knowledge of generally accepted accounting principles, financial systems, fiscal reconciliation, budgeting guidelines, internal controls, and procurement and contracting officer duties.

Compensation and Benefits

Compensation will be set based on the experience and qualifications of the successful candidate subject to the policies and guidelines set forth in the Court Personnel System (CPS). Court employees are entitled to similar benefits as other Federal Government employees, including participation in the Federal Employees' Retirement System (FERS), Federal Employees' Health, Dental and Vision Benefits, Federal Employees' Group Life Insurance Program, Flexible Benefits Program, paid holidays and annual/sick leave accrual.

The U.S. Courts were created under Article III of the Constitution to administer justice fairly and impartially, within the jurisdiction established by the Constitution and Congress. The federal judiciary operates separately from the executive and legislative branches, but often works with them as the Constitution requires. Federal laws are passed by Congress and signed by the President. The judicial branch decides the constitutionality of federal laws and resolves other disputes about federal laws. However, judges depend on our government's executive branch to enforce court decisions. Courts decide what really happened and what should be done about it. They decide whether a person committed a crime and what the punishment should be. They also provide a peaceful way to decide private disputes that people can't resolve themselves.

The U.S. Probation and Pretrial Services Office District of Hawaii is committed to engaging, motivating, and changing our community for the better and to make Hawai'i the safest place to live. The mission is to assist the Court in the fair administration of justice by respecting the presumption of innocence; avoiding unnecessary detention; conducting thorough investigations; providing unbiased, verified reports; making informed recommendations; and inspiring individuals to rehabilitate and reunify with the community, with the goal of protecting and improving Hawai'i.