Job Details

Description

Title: Contract and Grants Specialist

Position Number: 0081441T

Hiring Unit: College of Education, Center on Disability Studies

Location: Manoa

Date Posted: July 7, 2025

Closing Date: July 22, 2025

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: Appointment to begin August 2025 or soon thereafter. Renewal contingent upon satisfactory performance, department needs, and availability of funds.

Duties and Responsibilities

• Search continually for external funding opportunities that relate to the mission of the organization, interests of the faculty, and needs of the community.
• Submit proposals for all faculty using the UH electronic submission system ensuring compliance with Institutional Review Board (IRB) application specifications.
• Provide project management, as requested, including budget management, working with subcontractors to ensure satisfactory compliance, providing technical assistance as necessary.
• Maintain database on status of CDS grants submitted, funded, ending, reporting requirements.
• Initiate, organize, and conduct meetings to review, plan, and prepare funding proposals for submission.
• Conduct review of grant applications for compliance with COE policies and ORS requirements.
• Pursue and assist in negotiating potential contracts related to CDS work.
• Oversee and maintain the NIRS national data reporting system including monitoring the timeline for submission of data into the system and ensuring that all staff and faculty complete data entry by June 30 of each year.
• Prepare the final NIRS report, reviewing all data entry, identifying errors, duplications, and omissions by the due date of July 30 of each year.
• Provide training to CDS personnel in use of the NIRS system.
• Provide supervision for other administrative or student staff, as assigned.
• Consult faculty in preparing proposals, literature reviews, providing boilerplate information, prepare budgets ensuring compliance with submission guidelines pertaining to research designs, grant narrative, deadlines, and specific requirements of the RFP
• Other duties as assigned.

Minimum Qualifications

Desirable Qualifications

To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.

Inquiries: Kiriko Takahashi, ...@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: