Job Details

Oversees and monitors Federal, State, and County grant management activities for all County departments to ensure compliance of funding requirements and applicable laws and regulations; supervise subordinates as required; and performs other related duties as required.

Distinguishing Characteristics:
This class is distinguished by its responsibility for ensuring compliance of funding requirements for all Federal, State, and County grants for all County departments.

(The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.)

• Develops and coordinates Federal, State, and County grant management policies, procedures, and practices;
• Monitors and ensures compliance of all funding requirements and applicable laws, regulations, and policies for Federal, State, and County grants;
• Works with County departments in performing final review of completed Federal, State, and County grant awards, making appropriate and necessary adjustments or disallowances, and processing close-outs; reviews all grant demand forms from the departments to ensure that the account entries are accurate, valid, and timely;
• Conducts periodic audits of selected Federal, State, and County grant awards to ensure compliance with terms and conditions;
• Identifies potential problem areas with Federal, State, and County grants, and develops, implements, and monitors procedures to improve grant administration and assist the departments;
• Performs quarterly reviews and monitors status of all Federal, State, and County grants to ensure timely closure of grants;
• Assists the Accounting System Administrators with the preparation and review of the Schedule of Federal Grant Awards (SEFA) on an annual basis; works with County departments to remediate any SEFA audit findings;
• Facilitates periodic training for County grant managers to ensure Federal, State, and County grant compliance;
• Performs other related duties as required.

Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in business or public administration, economics, sociology, or a related field, and four (4) years of professional administrative or analytical work experience, which shall have involved monitoring, evaluating, and/or administering grants.

License Requirement: Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3).

Knowledge of: Principles and practices of public administration, supervision, public relations, and grant funding; federal/state statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs; grant administration and applicable standards relative to Federal, State, and County regulations, policies and procedures; research methods; statistical analysis; effective communication techniques for both oral and written presentations; use of standard office machines and equipment, including personal computers, peripheral equipment, and software applications.

Ability to: Supervise, assign, and review the work of others; conduct research, compile data, and make sound recommendations; interpret and apply applicable laws, codes, and regulations; time management; communicate effectively orally and in writing; prepare reports; deal tactfully and professionally with the public and others; establish and maintain effective working relationships; operate a personal computer using a variety of software applications.

Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

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