Job Details

Description

Title: Human Resources Specialist

Position Number: 0080538

Hiring Unit: VP for Administration, Office of Human Resources

Location: Manoa Campus

Date Posted: June 25, 2025

Closing Date: July 10, 2025; 11:59 PM, HST

Salary: salary schedules and placement information

Additional Salary Info: Band A, minimum $4,458 per month (eff. 7/01/2025)

Band B, minimum $5,434 per month (eff. 7/01/2025)

Full Time/Part Time: Full-time

Temporary/Permanent: Permanent

Funding: General

Other Conditions: Position is excluded from collective bargaining. Multi-level recruitment at Band A and B.

Pay Band A
Duties and Responsibilities

(*Denotes Essential Functions)

• *Provides direct System-level Human Resources (HR) support to assigned units on the full range of technical and administrative HR management services.
• *Assists in providing guidance and consultative services in all areas of HR including recruitment and selection, APT salary placement, benefits, classification and compensation, labor relations, staff development, etc.
• *Serves as HR Point of Contact (POC) for designated units in the University System, exercising increased functional independence in evaluation and addressing a broad range of HR related issues.
• *Assists with ensuring propriety and compliance with applicableFederal and State laws, university and UH policies and procedures, and acceptable HR practices.
• *Assists in providing labor relations support to System and Campus offices, including conducting investigations as needed.
• *Assists in providing technical advice and assistance to HR representatives, supervisors and managers regarding HR issues, classification and compensation, misconduct, and employee performance evaluations including extensions and notice to improve performance, and terminations due to performance, or misconduct.
• *Prepares, reviews, audits and executes appropriate HR documentation ensuring propriety and compliance with applicable collective bargaining provision, university policies and procedures, Federal and State laws, etc.
• *Reviews position requests; assists with analysis and update of position duties; and oversees recruitment efforts; and other HR actions.
• Assists in reviewingreorganization and organizational chart updates from a HR classification, supervisory, and position use perspective.
• *Participates in special projects in areas of human resources management. Requires timely and thorough research analyses, extraction of pertinent information and data, and development of recommendations to improve operational efficiencies.
• *Keeps abreast of emerging HR legislation, policies, procedures and practices.
• *Uses discretion and tact in handling sensitive and confidential information when responding to inquiries and requests for information.
• Other duties as assigned

Minimum Qualifications

Possession of a baccalaureate degree in human resources management, business administration, education or related field and 0 years of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Functional knowledge of principles, practices and techniques in the area of human resources management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

Functional knowledge and understanding or principles, theories, federal and state laws, rules, regulations and systems associate with human resources management.

Demonstrated ability to problems, identify possible causes and resolve the full range problems that may commonly occur in the area of human resources management.

Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

Demonstrated ability to operate a personal computer, apply word processing, spreadsheet, and presentation software.

Ability to exercise tact, confidentiality, sound discretion and judgement and timeliness in performance of work.

Ability to embrace, apply, and use technology to maximize effectiveness and efficiency.

Desirable Qualifications

Knowledge of the University organizational structure and administrative policies and procedures.

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Pay Band B
Duties and Responsibilities
(*Denotes Essential Functions)

• *Provides direct System-level Human Resources (HR) support to assigned units on the full range of technical and administrative HR management services.
• *Provides guidance and consultative services in all areas of HR including recruitment and selection, APT salary placement, benefits, classification and compensation, labor relations, staff development, etc.
• *Serves as HR Point of Contact (POC) for designated units in the University System, exercising increased functional independence in evaluation and addressing a broad range of HR related issues.
• *Ensures compliance with applicable Federal and State laws, university and UH policies and procedures, and acceptable HR practices.
• *Provides labor relations support to System and Campus offices, including conducting investigations as needed.
• *Provides technical advice and assistance to HR representatives, supervisors and managers regarding HR issues, classification and compensation, misconduct, and employee performance evaluations including extensions and notice to improve performance, and terminations due to performance, or misconduct.
• *Prepares, reviews, audits and executes appropriate HR documentation ensuring propriety and compliance with applicable collective bargaining provision, university policies and procedures, Federal and State laws, etc.
• *Reviews position requests; assists with analysis and update of position duties; and oversees recruitment efforts; and other HR actions.
• *Reviews reorganization proposals and organizational chart updates from a HR classification, supervisory, and position use perspective.
• *Participates in special projects in areas of human resources management. Requires timely and thorough research analyses, extraction of pertinent information and data, and development of recommendations to improve operational efficiencies.
• *Keeps abreast of emerging HR legislation, policies, procedures and practices.
• Evaluates current processes, researches alternatives, and develops recommendations for process and procedural improvements.
• *Utilizes new and existing technologies (e.g. HIP, Google Suite, OnBase digital filing system, DHRD and HR systems) to streamline work processes and maximize output on assigned tasks.
• *Uses discretion and tact in handling sensitive and confidential information when responding to inquiries and requests for information.
• Other duties as assigned

Minimum Qualifications

Possession of a baccalaureate degree in human resources management, business administration or related field and 3 years of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Considerable working knowledge of principles, practices and techniques in the human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management.

Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

Demonstrated ability to operate a personal computer and apply word processing, spreadsheet and presentation software.

For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Demonstrated ability to exercise tact, confidentiality, sound discretion and judgment and timeliness in performance of work.

Demonstrated ability to embrace, apply, and use technology to maximize effectiveness and efficiency.

Desirable Qualifications

Knowledge of the University organizational structure and administrative policies and procedures.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your preference at the Band A or Band B level, how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to ...@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries

Brenda Shin, 808-###-####, ...@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

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