Job Details

Serves the department head in a staff capacity with full responsibility for providing a variety of administrative services essential to the direction and operation of the department and with some delegated authority to act for the department head in administrative matters; and performs other related duties as required.

Distinguishing Characteristics:

This class is distinguished by its responsibility for providing a variety of administrative functions essential to the direction and operation of the department.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

Provides a variety of administrative services relative to personnel management, budget administration, organization and management, public relations and property management; identifies management needs and problems; analyzes and seeks solutions to such problems and recommends or takes authorized action; advises management on regulatory and procedural requirements regarding administrative matters; counsels management in developing and maintaining sound organizational structures and improving managerial policies, practices, methods and procedures including distribution and assignment of functions and responsibilities, work methods and procedures and management control systems for more effective and efficient operation; provides or obtains personnel management services in resolving problems relating to recruitment, selection, classification, pay, training, employee-management relations, promotion, transfer, retirement and related activities; promotes an effective interchange and coordination of activity between the department and other agencies; serves as a representative of management in dealing with employees and employee organizations; participates in departmental planning and programming activities in order that management goals may be fully and effectively realized; participates in the public relations and information and education programs of the department; participates in the development of budget estimates and justifications; insures that funds are used in accordance with the operating budget or prepares justifications for deviations in expenditures; conducts administrative and operational studies as required; and prepares reports and makes recommendations.
Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in business or public administration or related field, and three (3) years of administrative experience in personnel, budget, management analysis or a related field, one of which shall have been in a government agency.

Knowledge of: principles and practices of public administration including personnel management, budget administration, organization and management analysis and public relations; pertinent rules and regulations, policies and procedures relating to administrative functions; research methods and techniques; report writing.

Ability to: obtain, analyze and evaluate facts; interpret pertinent laws, rules and regulations; prepare clear and concise correspondence and reports; draft policies and procedures; maintain cooperative and effective relationship with public officers, departmental personnel and members of the general public.

Health and Physical Condition:

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Physical Effort Grouping: Light