Job Details

DescriptionAt HBC, payroll isn't just about numbers — it's about people.It's a reflection of our commitment to our team and their families — ensuring every paycheck is accurate, timely, and handled with care. Because when we take care of our people, they can focus on what matters most. We're looking for a Payroll Manager who shares in this belief to lead our payroll operations across a dynamic, unique, and growing organization.About HBC Management Services – A Hana CompanyHBC Management Services, a proud member of The Hana Group, is a trusted professional services firm known for delivering exceptional support across the Department of Defense, Homeland Security, and the commercial sector nationwide. With a dynamic network of operations spanning multiple states and a growing team of professionals, we provide critical services in security, base operations, logistics, administration, business consulting, engineering, IT, and facilities support.As part of The Hana Group—a mission-driven, non-profit Native Hawaiian Organization (NHO)—HBC shares a greater purpose: to uplift and empower Native Hawaiian communities through education, cultural preservation, and economic opportunity. For over two decades, our five for-profit companies have been the engine behind this mission, combining business excellence with deep community commitment.At Hana, we live by our values. We treat our team like ‘Ohana (family), lead with integrity (Pono), and take pride in creating opportunities that make a meaningful impact. Join us—and be a part of something greater.Position OverviewThe Payroll Manager is responsible for leading the payroll operations for our multi-state and multi-entity workforce consisting of 1000+ union and non-union employees across various industries. This role is critical to ensuring that we are meeting our commitment to our employees- which is to pay them correctly, on time, and in compliance with all Federal & State and local tax laws, company policies, service contract act and collective bargaining agreement requirements.Key ResponsibilitiesPayroll ProcessUtilize Paylocity's payroll and time and labor systems to ensure timely and accurate processing of all bi-weekly, semi-monthly and off-cycle payroll transactions including salaries, benefits, garnishments, taxes, discrepancies, bonuses and other payroll functions for multiple company profilesManage year-end processes, including W-2 review, issuance, and reconciliationAddress employee and manager payroll inquiries promptly, professionally, and with a service mindset, providing clear explanations regarding timekeeping and or timecard discrepancies, deductions, adjustments, and general payroll issuesComplete manual calculations and analysis for retro-payments, payouts, accruals etc.Process wage adjustments and tracks new hires and terminated employeesReconciles and transmits reports and payment of union dues, union health & welfare, and union pension to corresponding union locals, as requiredEstablishes payroll policies and processesCompliance and ReportingEnsure compliance with federal, state, local tax laws, company policies and procedures, collective bargaining agreements as well as specific regulations related to government contracts (Service Contract Act)Review and validate payroll reports for accuracy, investigating and resolving any discrepanciesPerform regular reviews/audits to confirm accurate employee records, including personal information, payroll codes, tax withholdings, direct deposit details, taxable benefits, and other relevant dataEnsure timely and accurate filing of monthly, quarterly and annual payroll tax returns at federal, state, and local levels while collaborating with the payroll vendor to verify compliance with tax regulations and that tax deposits are made on schedule for all jurisdictionsResearches and responds to any tax inquiries or notificationsSupport new business or geographic expansion efforts by assisting with payroll tax registrations and compliance setupPrepares reports for audits, government filings, and internal stakeholdersSystem Management & Process ImprovementManages both the Paylocity payroll, time and labor systems, and timeclocks and works with vendor to resolve issuesAssists with system configuration- payroll codes, employee classes, custom calculations, code groups etc.Implement process improvements and ensures procedural documentation is updatedTeam DevelopmentSupervises and supports payroll team members through training and mentorshipFosters a positive and collaborative team environment with field managers and other corporate divisionsCompensationBetween $80k-$90k depending upon experienceRequirementsEducation & ExperienceBachelor's degree in Business, Accounting, or Human Resources -equivalent combination of education/experience will be considered5+ years full-cycle payroll processing for multi-state, multi-entity organizationExperience managing a minimum of one direct reportStrong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance.Familiarity with HR support processes including new hire, rate changes and benefit items related to impact of the payroll function.Thorough knowledge of payroll processes -pay calculations, garnishments, tax set-up, benefits, multi-state taxation rules, and wage & hour laws (IRS, DOL FLSA, SCA)Strongly PreferredCertified Payroll Professional (CPP) designation or in progress preferredExperience working with Collective Bargaining Agreements and the Service Contract ActPrior experience with Paylocity, and Time and Labor desired.Knowledge, Skills, and Abilities RequirementsAbility to maintain confidentiality and exercise extreme discretionExcellent problem-solving skills and strong analytical skillsAdvanced Excel skillsAbility to understand, calculate, and explain complex calculations and figures.Excellent organizational skills and attention to detailStrong written and verbal communication skillsAbility to handle and prioritize multiple tasks and meet deadlines in a fast-paced environmentCustomer service oriented & Team player.We Support Your SuccessWe believe in providing our employees with everything they need to succeed, including:Comprehensive benefits options -medical, dental, vision, life, short and long term disability, supplemental life, Flexible Spending Accounts, Critical Illness, Hospital Indemnity, Employee Assistance Programs, Group Accident, + More!401(k) retirement plan11 Paid HolidaysGenerous Paid Time OffHBC provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status or any other characteristics protected by law.#J-18808-Ljbffr