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Institutional Analyst II, Office of Facilities & Operations, 601857

Job Details

Institutional Analyst II, Office of Facilities & Operations, 601857

This listing closes on 7/15/2025 at 11:59 PM Hawaii.

Employer

Hawaii State Department of Education

Salary

$113,660.00 - $160,893.00 Annually

Location Honolulu, HI 96816 Job Type

Full-time 12-month

Job Number

2025-00220

District / Complex Area

EO / OFO

School / Office

EO / Office of Facilities & Operations

Opening Date

06/16/2025

Closing Date

7/15/2025 at 11:59 PM Hawaii

Position % 100% Position Number 601857

• Description
• Benefits
• Questions

Description

APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALS

TYPE OF APPOINTMENT ISSUED: This position is excluded in the Educational Officers' Bargaining Unit and will be filled as a limited term vicing appointment.

A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.

Examples of Duties

Under the general supervision of the Assistant Superintendent of the Office of Facilities and Operations, the Institutional Analyst II:

Provide leadership and oversight in the development, implementation and monitoring of Quality Control Management Practices, including the DOE Capital Improvement Program. - Interact with various internal departments to ensure research, accuracy and proper deliverance of required documentation in a timely manner that leads to passing state audits successfully. - Perform quality control audits on all paperless transitions. - Perform servicing audits on all purchasing programs to ensure proper transference of CIP information from planning to project management to construction management. - Perform audits on programs to reduce and recover loss of funds due to method inaccuracies.

Apply technical knowledge to related functions within the value stream, focusing on the accurate and efficient completion of all assigned jobs. Identify processes and systems improvements, participate in teams and coordinate ad hoc projects to improve and support order management. Work with Community Outreach Director in product presentations regarding improvement projects to mitigate customer complaints and increase satisfaction. Coordinate section changes and implement cost reducing measures by implementing lean philosophy and reducing activities that drive up cycle times or cost money unnecessarily.

Conduct surveys to understand program needs and requirements and develop effective quality control processes. Set requirements for project tracking data input by staff and monitor compliance. Devise and review specifications for processes improvement. Set requirements for performance timelines and monitor compliance. Ensure adherence to health and safety guidelines as well as legal obligations.

Supervise team in areas of process improvement, providing continual guidance and feedback. Review product development procedures to identify deviations from quality standards. Inspect final output and compare to requirements. Keep accurate documentation and perform statistical analysis. Solicit feedback from the programs to assess whether their requirements are met. Prepare and submit detailed reports to the Assistant Superintendent, branch directors, managers and other stakeholders.

Keep abreast of opportunities for improvement and develop new efficiency procedures. Inspect the final product to ensure it has been built with compliance to legal standards and meets program expectations. Enhance OFO brand by ensuring that OFO products and services are capable of delivering key mission and objectives.

Performs other related duties as assigned

Minimum Qualifications

Education: Graduation from an accredited college or university with a bachelor's degree in political science or business administration with coursework in public administration, management accounting, and research statistics.

Experience: Four (4) years of responsible professional work experience in program planning and analysis, budgeting, and/or public administration of which one (1) year shall have been in an education program, agency or system.

Desired Experience: Four (4) years of responsible professional work experience in program management or data tracking of major programs or initiatives.

Combined Education and Experience: An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system.

Knowledge: Public administration and organization theory; management accounting; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the areas of assignment.

Desired Knowledge: Working understanding of construction management and in-depth understanding of quality control and assurance procedures and relevant legal standards.

Ability to: Conduct studies in program planning and analysis; communicate effectively with others both orally and in writing; operate computer and other business machines.

Desired ability to: Provide leadership, planning and coordination in the areas of responsibility; develop, analyze and evaluate plans, programs and procedures; work with and make presentations to individuals and groups; prepare, review and edit various documents; deal effectively with federal, state and department officials, as well as community and state agency partners and stakeholders to accomplish program goals and objectives; utilize various software applications and appropriate online tools; organize/prioritize work and multi-task to maintain an effective work pace while working under deadlines.

Supplemental Information

SALARY RANGE: EOSR-7, $113,660 to $160,893.

Department of Education certificated employees will be placed on the salary range in accordance with Department regulations.

All others will be placed on the first step of $113,660.

NOTE: Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval.

WORK YEAR AND BENEFITS: This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.

POSTING CYCLE: Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month.

HOW TO APPLY: All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant.

Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner. Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position.

Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.

After you submit your online application, you will receive a system generated email acknowledging receipt of your application.

APPROVED:

Sean Bacon

Assistant Superintendent

Office of Talent Management

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Payday

New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

12-month certificated employees enjoy a range of competitive benefits:

• Holidays: Employees observe paid holidaysduring the school year provided that all conditions under the respective collective bargaining agreement are met.
• Vacation: 12-month certificated employees earn 21 days per year.
• Sick Leave: 12-month certificated employees earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee's social security account.
• Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 INTERNAL APPLICATION QUALIFICATION:
Are you a current salaried employee who is a tenured educational officer or was previously a tenured educational officer in the Hawai`i State Department of Education?

• Yes
• No

* Required Question

Employer Hawaii State Department of Education Website Address P.O. Box 2360

Honolulu, Hawaii, 96804

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