Job Details

Compensation Type: Hourly

About Highgate Hotels

Highgate is a premier real estate investment and hospitality management company recognized for innovation in the industry. It is a dominant player in U.S. gateway markets such as New York, Boston, Miami, San Francisco, and Honolulu, with expanding presence in Europe, Latin America, and the Caribbean. The company's portfolio exceeds $20B in asset value and generates over $5B in revenue. Highgate offers expertise throughout the hospitality property cycle and develops bespoke hotel brands, utilizing industry-leading revenue management tools. The company has offices in London, New York, Dallas, and Seattle.

Location

Best Western Honolulu, HI

Overview

The Accounts Payable Clerk ensures proper review, timely processing, and communication of all disbursements in accordance with Highgate Hotel policies and procedures.

Responsibilities

1. Analyze and maintain vendor communication, review and process invoices, prepare reports, monitor payment lists, verify vendor statements, etc.
2. Ensure compliance with approval levels, expense reporting, employee disbursements, and policies.
3. Maintain purchase order systems, including open PO listings, filing, and discrepancy notifications.
4. Reconcile food and beverage purchases.
5. Reconcile receiving logs weekly with appropriate personnel.
6. Ensure compliance with state tax regulations.
7. Be aware of rebate and payment program requirements for compliance.
8. Inform supervisor of unusual events or policy deviations.
9. Contribute to overall guest satisfaction.

Qualifications

1. Maintain a warm and friendly demeanor at all times.
2. Communicate effectively verbally and in writing with all employees and guests.
3. Listen, understand, and clarify concerns raised by employees and guests.
4. Multitask and prioritize to meet deadlines.
5. Approach all interactions with courtesy and service orientation.
6. Attend all required meetings and trainings.
7. Maintain regular attendance as per hotel standards.
8. Maintain personal appearance and grooming standards.
9. Comply with hotel standards and regulations for safe and efficient operations.
10. Identify and help implement solutions to productivity issues.
11. Handle problems proactively, including anticipating and solving issues.
12. Understand and apply complex information from various sources.
13. Cross-train in other hotel areas.
14. Maintain confidentiality of information.
15. Show initiative by anticipating guest or operational needs.
16. Perform other duties as assigned by management.