Job Details

Administration and Scheduling Coordinator

Administration and Scheduling Coordinator

2 days ago Be among the first 25 applicants

Direct message the job poster from Defib Hawaii LLC

Administration and Scheduling Coordinator

Company Overview

For over 20 years, Defib Hawaii has been at the forefront of CPR training and emergency medical education in the islands. We specialize in accessible, hands-on instruction in CPR, BLS, ACLS, PALS, and First Aid, guided by evidence-based resuscitation practices. Our team of certified American Heart Association instructors, comprised of nurses, advanced practice providers, paramedics, and firefighters, creates a welcoming and empowering training environment that is both professional and engaging.

At Defib Hawaii, we are passionate about saving lives and supporting our community through quality education.

Position Summary

We are seeking a detail-oriented and reliable Administration and Scheduling Coordinator to join our team in Honolulu. In this dynamic role, you'll ensure the smooth coordination of class scheduling and daily operations while delivering exceptional customer service to both clients and staff.

This position offers the opportunity to contribute meaningfully to a life-saving mission in a collaborative and mission-driven setting.

Key Responsibilities

• Manage daily appointment and class scheduling
• Respond to phone and email inquiries with professional and friendly communication
• Provide general administrative support to the leadership and instructional teams
• Maintain organized documentation and scheduling systems
• Act as a liaison between clients and instructors to ensure timely and accurate coordination
• Support walk-ins and in-person inquiries at our Honolulu training center

Qualifications

• Excellent interpersonal and verbal communication skills
• Prior experience in administrative or front office roles
• Highly organized with attention to detail and the ability to multitask
• Self-motivated and able to work both independently and within a team
• Proficiency with scheduling software, Google Workspace, and/or office tools is a plus
• High school diploma or equivalent required; coursework or certification in office administration is a bonus

Why Join Us?

• Contribute to a company that's genuinely making a difference
• Supportive, inclusive, and mission-driven work culture
• Opportunities to grow and take on greater responsibility
• Flexible work arrangements (part-time or full-time)
• Ready to apply? Submit your application directly through LinkedIn or email us at ...@cprtraininghawaii.com. We look forward to meeting you!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Administrative

• Industries

  Education

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