Job Details

The U.S Probation & Pretrial Services Office for the District of Hawaii is currently accepting applications for a full-time Financial Administrator. Under the direction of the Chief and Deputy Chief, the incumbent will perform and coordinate all administrative, technical, and professional work related to the financial and accounting activities of the consolidated Probation & Pretrial Services Office for the District of Hawaii, including financial preparation, operations, and budget.

Duties

Representative Duties:

Requirements

The Financial Administrator performs and coordinates administrative, analytical, technical, and professional work related to the financial and accounting activities of the U.S. Probation and Pretrial Services Office (USPPSO). The incumbent is responsible for the financial preparation, operation, and accuracy of USPPSO's budget. The incumbent works in collaboration with other finance and budget specialists within and outside the district to share information and assist one another in identifying solutions to shared questions and issues. The Financial Administrator ensures USPPSO's compliance with internal controls and regulations affecting financial and budget processes and their interaction with other court processes. The Financial Administrator prepares, updates, and analyzes a variety of accounting records, financial statements, and budget reports; oversees and assists with accounts payable and accounts receivable activities; develops recommendations regarding procedures for improvements; and assists with policy development regarding financial and budget matters. The incumbent is also responsible for a variety of space and facilities activities and may oversee the work of financial and budget support staff.

BACKGROUND INVESTIGATION:

As a condition of employment, the selected candidate must successfully complete a five-year background investigation and every five years thereafter will be subject to an updated investigation similar to the initial one. The investigation includes an FBI fingerprint check, and retention in the position will depend upon a favorable suitability determination. When completing the AO-78, Application for Federal Judicial Branch Employment, version dated 5/2024, applicants must complete questions 18-20 under the Optional Background Information section.

OTHER CONDITIONS OF EMPLOYMENT:

Applicants must be United States citizens or eligible to work in the United States. All application information is subject to verification. Court employees are required to adhere to the Code of Conduct for Federal Judicial Employees. This position is subject to mandatory electronic funds transfer for payroll direct deposit.

Qualifications

MINIMUM QUALIFICATIONS

At least two years of specialized experience, defined as progressively responsible experience in or closely related to the work of the position that has provided the specific knowledge, skills, and abilities necessary to successfully perform the duties of the position. This would include experience in the functional areas of financial management and administration, including budget, accounting, auditing, and/or financial reporting that provided knowledge of the rules, regulations, and terminology associated with financial administration.

Educational Substitution for consideration:

• Completion of requirements for a bachelor's degree from an accredited college or university and one of the following superior academic achievement requirements:
• An overall "B" grade point average equaling 2.9 or better of a possible 4.0;
• Standing in the upper third of the class;
• A "B+" (3.5) average or better in the major field of study, such as business or public administration, human resources management, industrial relations, or psychology; or,
• Election to a membership in Phi Beta Kappa, Sigma XI, or one of the National Honorary Scholastic Societies meeting the minimum requirements of the Association of College Honor Societies, other than Freshman Honor Societies, or,
• Completion of one academic year (18 semester or 27 quarter hours) of graduate study in an accredited university in a field closely related to the subject matter of the position.

COURT PREFERRED QUALIFICATIONS AND SKILLS

A bachelor's degree in accounting or financial management is preferred. Experience in a federal court or legal setting is desired but not required. The successful candidate will also possess excellent written and verbal communication skills, outstanding interpersonal and customer service skills, and unquestioned integrity with a positive 'can do' attitude.

Additionally, preference will be given to candidates who possess the following:

• Extensive knowledge of generally accepted accounting principles,
• Extensive knowledge of financial systems and how to use automated systems to perform day-to-day activities,
• Skill and accuracy in working with numerical calculations,
• Ability to troubleshoot errors and probable causes,
• Extensive knowledge of fiscal reconciliation,
• Knowledge of standards and objectives of internal controls,
• Skill in preparing financial reports, and in monitoring and reconciling invoices, vouchers, records of payment, accounts, and ledgers,
• Extensive knowledge of budgeting guidelines, including allocation formulas and processes,
• Ability to independently analyze and review accounts and financial operations and develop recommendations for improvements,
• Skill in preparing and analyzing budgets, spending plans and statistical reports,
• Skill in recognizing financial and operating trends and developing recommendations that address the issues identified,
• Skill in researching, analyzing, and resolving financial operational problems, and
• Extensive knowledge of and skill related to procurement and contracting officer duties.

COMPENSATION AND BENEFITS:

Compensation will be set based on the experience and qualifications of the successful candidate subject to the policies and guidelines set forth in the Court Personnel System (CPS). Although Federal Government Civil Service classifications/regulations do not apply, court employees are entitled to similar benefits as other Federal Government employees. These benefits include participation in the Federal Employees' Retirement System (FERS), a three- tier system which includes the Social Security Retirement Program, a basic pension benefit, and the Thrift Savings Plan (similar to a 401k plan with employer matching contributions), as well as Federal Employees' Health, Dental and Vision Benefits, Federal Employees' Group Life Insurance Program, Flexible Benefits Program, paid holidays and annual/sick leave accrual. See the United States Courts website for an overview of Federal Judiciary benefits.