Job Details

APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALS

TYPE OF APPOINTMENT ISSUED:This position is excluded in the Educational Officers' Bargaining Unit and will be filled as a limited term vicing appointment.

A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.Under the general supervision of the Assistant Superintendent of the Office of Facilities and Operations, the Institutional Analyst II:

1. Provide leadership and oversight in the development, implementation and monitoring of Quality Control Management Practices, including the DOE Capital Improvement Program. - Interact with various internal departments to ensure research, accuracy and proper deliverance of required documentation in a timely manner that leads to passing state audits successfully. - Perform quality control audits on all paperless transitions. - Perform servicing audits on all purchasing programs to ensure proper transference of CIP information from planning to project management to construction management. - Perform audits on programs to reduce and recover loss of funds due to method inaccuracies.
   
   
2. Apply technical knowledge to related functions within the value stream, focusing on the accurate and efficient completion of all assigned jobs. Identify processes and systems improvements, participate in teams and coordinate ad hoc projects to improve and support order management. Work with Community Outreach Director in product presentations regarding improvement projects to mitigate customer complaints and increase satisfaction. Coordinate section changes and implement cost reducing measures by implementing lean philosophy and reducing activities that drive up cycle times or cost money unnecessarily.
   
   
3. Conduct surveys to understand program needs and requirements and develop effective quality control processes. Set requirements for project tracking data input by staff and monitor compliance. Devise and review specifications for processes improvement. Set requirements for performance timelines and monitor compliance. Ensure adherence to health and safety guidelines as well as legal obligations.
   
   
4. Supervise team in areas of process improvement, providing continual guidance and feedback. Review product development procedures to identify deviations from quality standards. Inspect final output and compare to requirements. Keep accurate documentation and perform statistical analysis. Solicit feedback from the programs to assess whether their requirements are met. Prepare and submit detailed reports to the Assistant Superintendent, branch directors, managers and other stakeholders.
   
   
5. Keep abreast of opportunities for improvement and develop new efficiency procedures. Inspect the final product to ensure it has been built with compliance to legal standards and meets program expectations. Enhance OFO brand by ensuring that OFO products and services are capable of delivering key mission and objectives.
   
   
6. Performs other related duties as assigned

Education: Graduation from an accredited college or university with a bachelor's degree in political science or business administration with coursework in public administration, management accounting, and research statistics.

Experience: Four (4) years of responsible professional work experience in program planning and analysis, budgeting, and/or public administration of which one (1) year shall have been in an education program, agency or system.

Desired Experience:Four (4) years of responsible professional work experience in program management or data tracking of major programs or initiatives.

Combined Education and Experience:An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system.

Knowledge: Public administration and organization theory; management accounting; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the areas of assignment.

Desired Knowledge:Working understanding of construction management and in-depth understanding of quality control and assurance procedures and relevant legal standards.

Ability to: Conduct studies in program planning and analysis; communicate effectively with others both orally and in writing; operate computer and other business machines.

Desired ability to: Provide leadership, planning and coordination in the areas of responsibility; develop, analyze and evaluate plans, programs and procedures; work with and make presentations to individuals and groups; prepare, review and edit various documents; deal effectively with federal, state and department officials, as well as community and state agency partners and stakeholders to accomplish program goals and objectives; utilize various software applications and appropriate online tools; organize/prioritize work and multi-task to maintain an effective work pace while working under deadlines.

SALARY RANGE:EOSR-7, $110,136 to $155,904.

Department of Education certificated employees will be placed on the salary range in accordance with Department regulations.

All others will be placed on the first step of $110,136.

NOTE: Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval.

WORK YEAR AND BENEFITS:This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.

POSTING CYCLE:Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month.

HOW TO APPLY:All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant.

Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner.Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position.

Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.

After you submit your online application, you will receive a system generated email acknowledging receipt of your application.

APPROVED:

Sean Bacon

Assistant Superintendent

Office of Talent Management

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