Job Details

Conducts independent audits and examinations of the accounts and records of various grant recipients to ensure compliance with State and County regulations, policies, guidelines and requirements; points out discrepancies and recommends corrective action; reviews grant applications, requests for payment, and quarterly financial and narrative reports for accuracy and completeness, and determines necessary follow-up investigations; assists in providing technical assistance to private non-profit agencies in the grants process; assists in the execution of grant agreements and contracts; assists in the preparation of quarterly and annual reports to the Director and County Council; and performs other related duties as required.

Distinguishing Characteristics:

This class differs from the Grants Management Program Specialist IV in that the Grants Management Program Specialist III independently performs the full range of grants management tasks under general supervision, whereas the Grants Management Program Specialist IV serves as a staff specialist, and the County's primary liaison with private nonprofit organizations, the public, and other agencies in the development and evaluation of grant programs and functions, and performs work in one or more of the functional areas of the Grants Management Program.

This class differs from the Grants Management Program Specialist II in that the Grants Management Program Specialist III independently performs the full range of grants management tasks under general supervision, whereas the Grants Management Program Specialist II, as an advanced trainee, performs a variety of assignments ranging from simple to moderately complex, with varying degrees of supervision, requiring some application of the principles, techniques, laws, methodology and work processes pertinent to the Grants Management Program.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Conducts program and financial monitoring of grant recipients, including the detailed or general verification, examination and appraisal of accounts and related files;
• plans specific approach and techniques to be used;
• examines for adherence to the requirements of the grant agreement and the laws, ordinances and regulations governing grants management and financial transactions;
• reviews the adequacy of financial and program accounting systems used to reflect effectiveness of programs as well as actual financial status and activity;
• prepares detailed audit reports, including recommendation for new or revised program goals, procedures, or accounting methods to correct deficiencies;
• interviews employees or officials of grant recipients concerning program activities to determine compliance with terms of grant agreement;
• reviews grant applications, for reimbursement and/or cash advance requests, and quarterly financial and narrative reports for accuracy and completeness, and determines and conducts necessary follow-up investigations;
• assists in providing orientation and technical assistance to private non-profit agencies in the grants process;
• assists in the execution of grant agreements and contracts;
• assists in the preparation of quarterly and annual reports to the Director and County Council;
• reviews and prepares for payment all reimbursement and cash advance requests;
• prepares and maintains grant agreement files;
• performs other related duties as required.