Job Details

Hiring Unit: RES & DEAN OF GRAD DIV, WATR R R CTR, WATR R R CTR

Additional salary information: PBA; Minimum $4,307.00/month

Full Time/Part Time: Full-time

Funding: General

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities

1. *Provides administrative and fiscal support to the Administrative Officer of the Water Resources Research Center (WRRC) including, but not limited to budget, fiscal, and human resources.

2. *Assists in the preparation, review, and management of human resources functions, including but not limited to recruitment, classification, compensation, benefits, staffing, payroll, performance appraisal, training, separation, etc.

3. *Assists in the preparation, review, and reconciliation of fiscal / personnel documents, including but not limited to, inventory and supply management, travel, deposits, interdepartmental order (IDO), procurement, requisitions, invoice processing, PCards, timesheet processing, stipend payments, etc.

4. *Assists in the collection and analysis of fiscal, budget, and program data and prepares various reports as required by management.

5. Manages and monitors extramurally funded personnel and payroll transactions related to FTE and funding changes. Maintain accurate record-keeping for the WRRC.

6. *Inputs HR and Fiscal transactions, including but not limited to eTimesheets, on behalf of or in the absence of the Principal Investigator, with the PI's concurrence.

7. Assists in advising management and staff on applicable University and RCUH policies and procedures.

8. *Ensures proper organization, retention and storage of pertinent records (e.g. establishing, maintaining and updating eFiles and archives).

9. *Assists with drafting and reviewing memos, reports, correspondence, etc.

10. *Manages and oversees office and reception area, including answering phones, filing, maintain housekeeping of the office, intake of mail and deliveries, supporting visitors, etc.

11. *Assists with the planning and coordination of meetings, events, parking, and projects.

12. *Monitors and maintains inventory system and records, office supplies, equipment service and repair, vehicle use, etc.

13. Assists in the management the Lau Scholarship program, including announcements, applications, and selection committee coordination.

14. Other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration, human resources, finance, or accounting and 0 year of progressively responsible professional experience with responsibilities for fiscal and/or human resources management; or equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in the area of business administration, human resources, finance, or accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration, human resources, finance, or accounting.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of fiscal and human resources.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing software, including accounting software, human resources software, office and multimedia software suites.

8. Demonstrated experience in editing reports, memos, and other administrative documents.

9. Demonstrated ability to work collaboratively as well as independently.

10. Efficient time management and organizational skills.

Desirable Qualifications

1. Functional knowledge of principles, practices and techniques in the area of fiscal and human resources management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

2. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal and human resources.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with various funding sources (Campaign, Research, General, Special, Revolving, Tuition and Extramural funds).

4. Prior work experience in a higher education academic environment.

5. Prior user experience with Kuali, SuperQUOTE, or similar budget/fiscal programs.

6. Maintains flexible work schedule to accommodate various project deadlines, which may be outside of business hours, including evenings, weekends and/or holidays.

To Apply:

Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: Kevin Nishimura, 808-###-####, ...@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: licies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: w.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

About the company

The University of Hawaiʻi System, formally the University of Hawaiʻi and popularly known as UH, is a public college and university system that confers associate, bachelor's, master's, and doctoral degrees through three universities, seven community col...

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