Job Details

Office Assistant

2025-05-02 IL Gelato Honolulu HI $35,000-$55,000 year Description:

Office Assistant– Food Manufacturing (Honolulu, HI)

About Us
We are a growing gelato production business looking for a detail-oriented and proactiveOperations Support Assistantto support daily operations. You will play a vital role in assisting with order management, dispatching deliveries, maintaining inventory, and handling administrative tasks to keep our business running smoothly.

Key Responsibilities

• Provideexcellent customer serviceand assist with order processing.
• Supportgelato production schedulingwith the Production Team.
• Help manageinventory recordsin QuickBooks, including supplies and ingredients.
• Assist withdelivery coordination, including organizing routes and dispatching drivers.
• Help stage and load items for delivery.
• Receive and check in vendor deliveries.
• Performbasic bookkeeping (A/R & A/P) in QuickBooks.
• Maintain records, logs, and office files.
• Assist withvehicle maintenance paperwork.
• Contribute to apositive and productive team culture.

Skills & Qualifications

• Strongcustomer service and communicationskills.
• Ability tostay organized and work efficientlyin a fast-paced environment.
• Attention to detail and ability to multitask.
• Proficiency inQuickBooks, Excel, and email management(Gmail/Outlook).
• Basic knowledge ofOahu`s geographyfor dispatching deliveries.
• Understanding ofoffice operations and management.
• Ability to perform occasionallight to medium physical tasks.

Education & Experience

• 1+ yearsof office or administrative experience.
• Experience incustomer service and basic bookkeeping (A/R & A/P) in QuickBooks.
• Familiarity with handlinghigh email volumesusing Gmail or Outlook.
• Experience usingExcelin a business setting.
• Oahu area dispatching experienceis a plus.
• Restaurant or production kitchen experienceis a plus.
• Associate degree or equivalent experience(Bachelor`s degree a plus).

If you are detail-oriented, organized, and ready to support a dynamic team, we`d love to hear from you!

Apply today!

Job Type: Full-time

Pay: $35,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Chart (Excel): 1 year (Required)
• QuickBooks: 1 year (Required)
• Office: 1 year (Required)

Ability to Commute:

• Honolulu, HI 96817 (Required)

Work Location: In person

Do not contact this company in solicitation of any product or service.

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