Job Details

Administrative Services Asst, Prof Worker III, Prof Trainee II & I-Ofc of Curric & Instruc Design

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Description

The authorized level of the position is Administrative Services Assistant. Applications are being accepted down to the Professional Trainee I in the event of recruiting difficulties.

Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations.

Examples of Duties

• Coordinates the preparation of budget and program plans and prepares appropriate justification;
• Maintains records of appropriations, expenditures, income and cost allocations;
• Develops, implements and maintains internal fiscal policies and procedures;
• Oversees the preparation of billing and maintenance of payment schedule;
• Coordinates personnel services and develops contracts for services;
• Serves as EEO officer;
• Conducts special studies including defining the problem, conducting background research and other fact finding, analyzing the information, preparing alternatives and making recommendations;
• Coordinates and oversees the completion of reports and grant application requests;
• Conducts cost analysis and allocation studies;
• Drafts proposed legislation, policies, procedures, rules, and regulations;
• Serves as liaison between administrator and staff;
• Serves as liaison with other agencies and public and represents the administrator at meetings, conferences or negotiations; and
• May provide staff services to an advisory or policy making board; may supervise clerical staff.

Minimum Qualifications
Education Requirement: Graduation from an accredited college or university with a baccalaureate degree.

Excess work experience as described below in the experience section or any other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills and abilities comparable to those acquired in 4 years of successful study while fulfilling a prescribed college curriculum leading to a baccalaureate degree may be substituted for the required education on a year-for-year basis.

General Experience Requirement: None for Professional Trainee I; six (6) months for Professional Trainee II; one and one-half years (1-1/2) years for Professional Worker III; and for Administrative Services Assistant, two and one-half (2-1/2) years of progressively responsible professional analytical work experience which demonstrated the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration or experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes.

License Requirement: Applicants must possess a current valid passenger-type motor vehicle operator's license to drive in the State of Hawaii.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

Supplemental Information
Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.

Documents: Attach all relevant supporting documents to your application. All submitted documents become the property of the Hawaii State Department of Education.

Equal Opportunity: The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability.

Payday: New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.