Job Details

University of Hawai‘i, Kapi‘olani Community College, Auxiliary & Facilities Department is seeking applications for the Auxiliary & Facilities Services Assistant Manager position. This is a re-advertisement. Please see the information about the position, duties and responsibilities, minimum and desirable qualifications, and application attachments below:

Position Details

• Title: Auxiliary & Facilities Services Officer (Auxiliary & Facilities Services Assistant Manager)
• Position Number: 0096943
• Hiring Unit: Administrative Services, Auxiliary & Facilities Department
• Location: Kapi‘olani Community College
• Date Posted: May 14, 2025
• Closing Date: May 27, 2025, 11:59 PM HST
• Band: B
• Salary: Salary schedules and placement information
• Temporary/Permanent: Permanent
• Funding: General
• Other Conditions: General funded position, starting approximately July 2025, pending position clearance, funds, performance, and program needs.

Duties and Responsibilities

(NOTE: ** denotes Essential Functions)

1. Supervised work: Performs professional administrative support related to campus-wide auxiliary services and facilities management (grounds, janitorial, maintenance, repairs, renovations).

2. Supervises: Employees of various classifications and student workers to ensure auxiliary and facilities services are provided and tasks are accomplished.

3. Investigations: Conducts fact-finding or studies into auxiliary and facilities issues as directed.

4. Consults: Works with contractors, vendors, campus officials to address operational issues, provide recommendations, and report to the manager.

5. Work order management: Manages online work order system, reviews, approves, or reroutes requests, prioritizes and assigns tasks.

6. Campus inspections: Analyzes conditions, staffing, and priorities; recommends courses of action.

7. Documentation: Audits and maintains files (employee leave, safety, inventory, training, budget).

8. Complaint response: Handles campus complaints, analyzes issues, and reports findings.

9. Supervises staff: Oversees maintenance, grounds, janitorial staff (~30 employees), ensuring standards, safety, and inspections.

10. Training: Develops or modifies employee training programs.

11. Safety inspections: Conducts inspections for compliance with HIOSH and fire safety codes, collaborates with agencies for corrections.

12. Building systems knowledge: Receives training and understands campus systems (HVAC, irrigation, power, boilers).

13. Procurement: Manages procurement activities and inventory of equipment, schedules repairs, develops replacement plans.

14. Other duties: Performs additional tasks as assigned.

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration, Public Administration, Construction Management, or related field, plus 4 years of relevant professional experience, or equivalent combination of education and experience.
• Knowledge of employee scheduling, evaluation, and management principles.
• Understanding of applicable safety laws and regulations.
• Ability to resolve complex problems creatively and effectively.
• Strong written and verbal communication skills, with ability to prepare reports.
• Ability to establish effective working relationships.
• Proficiency with computers, word processing, and spreadsheets.
• Experience leading staff, managing priorities, and managing employee relations.
• At least 3 years managing blue-collar staff.
• At least 3 years training staff.
• At least 3 years working with contractors and vendors.
• At least 2 years experience in purchasing and inventory management.
• Ability to read and interpret blueprints/drawings.

Desirable Qualifications

• Knowledge of the Unit 01 collective bargaining agreement.
• Experience with Hawaii Procurement processes.

Application Process

Incomplete applications will not be considered. To apply, click the "Apply" button and attach:

• Cover letter
• Resume
• Contacts for at least three professional references
• Official transcripts (copies acceptable; originals required at hire). International transcripts require evaluation.

Ensure all documents are legible and complete. Applications missing required documents or containing unreadable files will not be considered.

Inquiries and Equal Opportunity

Contact: Kapi'olani Community College HR Department, ...@hawaii.edu

The University of Hawai'i is an Equal Opportunity/Affirmative Action employer. For policies and more information, visit this link.

Employment is contingent upon verification of eligibility, background checks, and compliance with applicable laws.

For campus security info, visit: Campus Security Data.

Applicants requiring accommodations should contact the EEO coordinator at this link.