Job Details

A dependable, and well-organized Mechanic Administrative Assistant to handle day-to-day clerical duties for the Mechanic Shop. The Mechanic Admin will provide direct support to the head mechanic by upkeeping equipment files, recordkeeping, and other tasks as described below.

Duties/Responsibilities:

1. Create and sort work orders for recordkeeping
2. Upkeep equipment files daily
3. Record all work orders and PMs in equipment files
4. Assist with equipment audit(s) as needed
5. Record and input work order data in spreadsheets for each month
6. Fax/email or mail DOT inspection reports to the DOT Motor Vehicle Safety Office
7. Merry up work orders and invoices for filing and recordkeeping
8. Research and order parts as needed
9. May be required to pick up parts, tools, equipment, and materials necessary for completion of assigned tasks.
10. Work with Management for invoice approvals
11. General maintenance and cleaning for environmental inspections
12. Comply with OSHA & DOT regulations
13. Complete all company assigned training
14. All other tasks as assigned

Required Skills/Abilities:

1. Excellent verbal and written communication skills
2. Excellent interpersonal and customer service skills
3. Excellent organizational skills
4. Ability to function well in a high-paced and at times stressful environment.
5. Multitasking and time-management skills, with the ability to prioritize tasks
6. Hands-on experience with office equipment (e.g., fax machines and printers)
7. Computer literate – proficient in Microsoft programs (Office, Word, Excel, etc.)
8. Ability to work independently
9. Experience working in diverse settings
10. Must comply with drug/alcohol policy and pass pre-employment background check

Education and Experience:

1. High School Diploma or equivalent
2. Valid Hawaii State Driver's License
3. Knowledge of OSHA & DOT regulations is a plus
4. Experience in vehicle repair and maintenance, inclusive of diesel, electric, and gasoline powered automobiles, and automotive, ground, and mechanical equipment is a plus