Job Details

JOB/POSITION TITLE: Facilities Manager

STATUS: Exempt

PRIMARY PURPOSE:

Directly lead, develop, oversee and evaluate the Facilities Program for the Hawaiian Humane Society which includes management of all facilities, grounds, contractors/vendors, and equipment maintenance for the organization's campuses to ensure optimal operations, safety and appearance.

Reports To: Director of Operations

Supervises: Facilities team members and volunteers

ESSENTIAL DUTIES/FUNCTIONS:

Facilities Maintenance.

• Ensures that all buildings are in good and safe working condition and appearance. Manage maintenance, repairs, installations, and refurbishments.

• Regularly Inspect buildings' structures to determine the need for repairs or renovations
• Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots, and other outdoor spaces
• Perform routine maintenance on facilities and make repairs as needed
• Schedule routine inspections and emergency repairs with outside vendors
• Prepare facilities for changing weather conditions including severe weather emergencies

• Perform and/or delegate carpentry, plumbing, electrical, welding, painting, and masonry repair as needed.

Management and Supervision

• Supervise all facilities staff and volunteers
• Manage external contractors' performance and fulfilment of quality and scope of work agreements including but not limited to janitorial services, landscapers, electrical, plumbing and most construction contracts
• Delegate cleaning and maintenance tasks to team members
• Plan and supervise volunteer tasks and projects
• Create reports on maintenance and repairs
• Review and set appropriate priority and time parameters for maintenance requests

Grounds Maintenance.

• Ensure proper upkeep of grounds, landscape, and other public areas.
• Manage timely and proper garbage/trash removal
• Manage cleanliness and accessibility of all egress areas

Financial

• Plan long term capital projects and forecast expenses

• Prepare, adhere, and report on annual facilities budget

• Review utilities consumption and strive to minimize costs
• Periodically review facilities and maintenance contracts for value and effectiveness.
• Prepare RFPs and review proposals

Supplies Management.

• Move, pick up, deliver, and store equipment and supplies.
• Clean, maintain, organize, reorder, and deliver supplies as needed to perform duties.

Equipment and Machine Maintenance.

• Ensure that all equipment is in safe, working condition, organized, maintained and stored securely.

Vehicle Maintenance.

• Responsible for vehicle care and routine maintenance
• Ensure registration renewals and safety checks are up to date

WORKING CONDITIONS

Work Environment: Outdoors and indoors as needed.

Equipment Use

• Power equipment (e.g. lawn mower, weed cutter, welder, chainsaw, drill, table saw, etc.), hand tools (e.g. hammer, pliers, shovel, rake, etc.), shelter vehicle, ladders, cell phone and telephone systems. Use of all sheltering-related animal equipment including tools for containing animals humanely, safely and securely.
• Other Materials: Commercial kennel disinfectant, cleaning solutions, paint, herbicides, pesticides and other materials as required.
• Hours: Based on operational requirements. Must be available full-time and available to work over 40 hours, as needed, any 7 days of the week, weekends and holidays.

MENTAL, PHYSICAL AND COMMUNICATION DEMANDS:

• Requires lifting and carrying up to 50 pounds.
• Requires eye-hand coordination, alertness, and attention to detail in operating power and manual tools in repairing and maintaining equipment, grounds and facility.
• Requires crawling, bending, reaching, pulling, grabbing, and turning when operating power and manual tools and other functions in repairing and maintaining equipment, grounds and facility.
• Must have no limitations to prevent handling or working with all animals.

SKILLS/KNOWLEDGE:

• Must have access to own automobile and proof of no-fault insurance.
• Comprehensive knowledge of motors, small appliances, power tools, hand tools, carpentry, electrical repair, masonry, painting, plumbing repairs and landscape maintenance.
• Must pass a driving background check with a valid driver's license and acceptable driving record according to organizational policy.
• Education/Training: High school diploma or equivalent preferred.
• Experience: Two years of maintenance experience required. Two years of supervisory experience preferred.

The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.