Job Details

PROCUREMENT AND CONTRACTS SUPPORT SPECIALIST V - HAWAII STATE DEPARTMENT OF EDUCATION - OAHU

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Recruitment Information

Recruitment Number 25-0142 - This vacancy is with the Hawaii State Department of Education, Hawaii Schools Facilities Authority located in Downtown.

Salary: $5,918 to $7,198 per month (SR-24, Step D to I).

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

The Procurement and Contracts Support Specialist positions are located in the centralized Procurement and Contracts program in the Department of Education. The duties involve performing and/or supervising and managing the oversight for various methods of purchasing and contracting a wide variety of goods, services, and construction for the entire department through the use of formal purchasing methods requiring the analysis and development of detailed, technical bid specifications, solicitations, and contracts, ensuring compliance with applicable policies, procedures, rules, regulations, and laws.

The Procurement and Contracts Support Specialist V performs the most difficult work in procuring and establishing standards and specifications for the most complex, specialized, and technical commodities and services; serves as a specialist with independent responsibility in problem-solving the most difficult and technical issues with assignments of a very complex nature; may serve as a supervisor to lower-level specialists; performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Basic Education/Experience Requirements: Graduation from an accredited four-year college or university with a Bachelor's degree. Excess experience of the type and quality described below or any administrative, professional, technical or other responsible work, which required a high degree of analytical skill, may be substituted for education on a year-for-year basis. To be acceptable, the experience must have been of such scope, level, and quality as to assure the possession of comparable knowledge, skills, and abilities.

General Experience: Six (6) months of professional or other responsible analytical work which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, applying problem-solving methods and techniques, identifying alternatives, using judgment in determining appropriate alternatives, and preparing clear and concise written reports and recommendations for action.

Specialized Experience: Three (3) years of professional experience in an area related to procurement and/or contracts administration requiring the knowledge and application of formal procurement and/or contracting methods (i.e., development or processing of formal bid specifications and/or contract development), principles, and standards for the purpose of developing, reviewing, analyzing, and auditing procurement and contracts activities, ensuring compliance with applicable laws, policies, procedures, rules, and related requirements.

• For Procurement and Contracts Support Specialist V, at least one (1) year of the required Specialized Experience must have been at a level comparable to the Procurement and Contracts Support Specialist IV level in the Hawaii State government. Experience that indicates that the applicant has acquired and successfully applied practical and theoretical knowledge of the principles of economics related to supply and demand, procurement and contracting, and specification development with the level of difficulty as described in the class specification.

Knowledge and Abilities Required: In addition to knowledge and abilities required at lower levels, positions at this level require:

Knowledge of: The principles and practices of supervision.

Ability to: Develop and draft specifications for the most complex procurement and standard contract actions; conduct highly complex studies and provide sound recommendations; develop and revise statewide purchasing and contracting policies, procedures, and guidelines; conduct audits and investigations; develop legislative proposals; analyze, evaluate and make sound decisions on complex problems; and for some positions, train and supervise others.

Qualifying Experience: Qualifying experience is not limited to that acquired in positions allocable to this series or in positions otherwise designated as 'professional.' It may have been obtained in any position, e.g., purchasing technician or agent, substantially engaged in formal purchasing, which involved the activities and knowledge specified above.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that the applicant has the ability to perform the duties of the position for which the applicant is being considered.

• For the Procurement and Contracts Support Specialist V level, supervisory aptitude rather than actual supervisory experience may be accepted.

Supervisory Aptitude: Applicants must possess supervisory aptitude, demonstrated through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision; e.g., by serving as a group or team leader; or in similar work in which opportunities for demonstrating supervisory capabilities exist; or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-###-#### for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM: The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click:

ELECTRONIC NOTIFICATION TO APPLICANTS: The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION: The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of report of the application.

HAWAII STATE DEPARTMENT OF EDUCATION PAYDAY: New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Purchasing and Supply Chain
• Government Administration

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