Job Details

The authorized level of the position is Departmental Contracts Specialist. Applications are being accepted down to the Professional Trainee I in the event of recruiting difficulties.

Salary Range: Compensation adjustments shall be made in accordance with the applicable established collective bargaining agreement, policy and procedure, or executive order.

1. Reviews and analyzes contracts and associated documents for compliance and consistency with applicable State laws, rules, regulations, policies and other requirements.
2. Recommends and prepares needed revisions to contracts and guides program personnel in making such changes.
3. Conducts research and develops special contracts for the Director's Office and/or the Administrative Services Office.
4. Coordinates and monitors the various steps and processes necessary for the development and execution of contracts with program staff, the Administrative Services Office, the Director's Office, the Attorney General's Office, the Department of Accounting and General Services and contractors.
5. Serves as departmental liaison with the Attorney General's Office regarding contracts.
6. Provides research services, advice and technical assistance to program staff on contractual matters.
7. Trains program staff involved in preparing, negotiating or managing contracts regarding proper procedures.
8. Provides assistance in developing grant proposals and associated documents.
9. Monitors grants to assure that all financial and other reports are prepared and submitted in a timely manner.
10. Assists in reviewing and evaluating request for changes in contractual provisions, extension of time and similar matters arising subsequent to contract execution.
11. Conducts investigation into these matters as necessary.
12. Keeps abreast of latest changes and developments in contract laws, legal opinions and other pertinent practices.
13. Prepares correspondence and reports.

Basic Education/Experience Requirement: Graduation from an accredited four-year college or university with a Bachelor's degree. Excess work experience as described under General or Specialized Experience below or any other progressively responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those required in four years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

The education or experience background must also demonstrate the ability to write clearly and comprehensively reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Experience Requirement: Except for the substitutions provided for elsewhere in this specification, applicants must have had progressively responsible experience of the kind, quality and in the amounts shown below.

General Experience: None for Professional Trainee I; six (6) months for Professional Trainee II level; and for the Professional Worker III and Departmental Contracts Specialist levels, one and one-half (1-1/2) years of progressively responsible professional or other responsible analytical work which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action.

Specialized Experience: For the Departmental and Contracts Specialist level, one (1) year of professional or other responsible work experience which included substantial and significant involvement in contract development and/or processing. Such experience must have included responsibility for reviewing and analyzing contracts for conformance with rules, regulations, policies, format and related requirements; recommending approval/disapproval of contracts and assisting program personnel in the development and processing of contracts.

Substitutions Allowed:

1. Satisfactory completion of all academic requirements for a master's degree from an accredited college or university may be substituted for one (1) year of the required General Experience.
2. Satisfactory completion of all academic requirements for a degree in law from an accredited school of law may be substituted for all of the required General and Specialized Experience.
3. Excess Specialized Experience may be substituted for the General Experience on a year-for-year basis.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

1. A copy of the applicant's TA History Report or equivalent system-generated report;
2. A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked;
3. Copies of the applicant's signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.