Job Details

The City and County of Honolulu is seeking professionals with government experience to lead departmental operations as an Administrative Services Officer (ASO). As one of the highest level permanent civil service positions within a department, an ASO serves as the pillar of continuity and knowledge for departmental operations and long-term administrative responsibility.

The Department of Human Resources is hiring an Administrative Services Officer I (ASO I). Under the broad policy guidance and direction of the Director of Human Resources and the Assistant Director of Human Resources, this position is responsible for the effective and efficient planning, implementation and management of budgetary, human resources and other administrative and operational requirements of the department.

This ASO I position:

• Serves as the principal assistant and advisor to the Director/Assistant Director and is responsible for developing, maintaining and overseeing sound administrative programs relative to the ongoing operation and management of the department;
• Administers the day-to-day and annual department budget functions and budget execution and oversees payroll functions, fiscal matters, accounting activities, in addition to all personnel activities and related administrative matters.
• Advises the Director/Assistant Director and DHR management in the development and execution of Citywide and departmental policies and procedures, specifically relating to budget, personnel and administrative matters.

Salary for the current ASO I position: $7,520 -$9,775 per month. Actual salary will be commensurate with applicable experience, pending approval.

The newly established Honolulu Ocean Safety Department is hiring an Administrative Services Officer II (ASO II) to assist the Director of Ocean Safety in assessing departmental operational needs, setting goals and objectives, creating new positions and organizational policies and procedures, determining and managing budgets and fiscal responsibilities, and other work in building a new department.

This ASO II position:

• Advises and provides guidance to management and administrative personnel of the Department on all areas of human resource management, including recruitment, examination, classification, pay, training, worker's compensation, labor relations, etc.
• Advises, coordinates and develops the departmental Operating and Capital Improvement Program Budget, to include formulating budget, coordinating the development of the department's expenditure plan, reviewing and approving procurement of supplies and equipment, etc.
• Serves as the department Drug Testing Coordinator;
• Advises the Director, Deputy Director and other management on the processes involved in implementing new programs and/or modifying existing programs, to include developing justification to support the staffing resources, current expenses and equipment requirements for the new/changed activities.

Salary for the current ASO II position: $8,289 per month.

Apply today! Depending on your qualifications, your name will be eligible for referral to the hiring department for further consideration for the current ASO I or II vacancies, as well as future vacancies for positions with the same job title.

Applications must be submitted online by March 8, 2025, 11:59 p.m., Hawaii Standard Time (HST).

For the Administrative Services Officer I (ASO I) position, actual salary will be commensurate with applicable experience, pending approval.

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Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from a regionally-accredited four-year college or university with a bachelor's degree in business or public administration or a related field.

Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Unofficial transcripts will not be accepted. Copies will not be returned. All information on your documentation must be legible and complete in order to be given credit.

EXPERIENCE REQUIREMENT:

ASO I: Three (3) years of progressively responsible professional work experience in personnel management; budget analysis; or organization and management analysis, one of which shall have been in a government agency and comparable in scope and responsibility to that of a journey level worker with responsibility for carrying out the full range of assignments in the applicable functional area(s).

ASO II: Four (4) years of progressively responsible professional work experience in personnel management; budget analysis; or organization and management analysis, two of which shall have been in a government agency and comparable in scope and responsibility to that of a journey level worker with responsibility for carrying out the full range of assignments in the applicable functional area(s).

Such experience should have demonstrated the following:

• Knowledge of the principles and practices of governmental/public administration and pertinent rules and regulations, policies and procedures relating to administrative functions;
• Ability to interpret and apply pertinent laws, rules and regulations, particularly those relating to human resources management and budget and fiscal administration;
• Ability to prioritize tasks based on importance, relevance, and due dates;
• Ability to manage multiple projects and priorities at once, keeping director, assistant director, and management team apprised of work status and potential situations which may require higher level of intervention or authority;
• Experience and ability to understand and manage fiscal and budget issues, including creating budgets and calculating expenditures, revenues, shortages, overages, etc.; reviewing, monitoring and identifying issues requiring management review; and developing tools for management to review long and short-range plans in consideration of organization's mission and function;
• Experience and ability to understand and manage personnel issues, including staffing, hiring, terminations, complaints, benefits, investigations, reorganizations, etc.;
• Managerial-level decision making to include providing step-by-step processes, laying out the pros and cons, and basing decisions on what's best for the organization;
• Excellent communication skills, including ability to speak in a clear and understandable manner and prepare written and visual materials to convey information effectively;
• Ability to establish and maintain cooperative and effective working relationships with departmental administrators and personnel, public officials, stakeholders, members of the general public, etc.

EXAMPLES OF QUALIFYING EXPERIENCE:

Human Resources Specialist V, Administrative Specialist III, Management Analyst V, Budget Analyst V, etc.

NONQUALIFYING EXPERIENCE:

Most work experience in a supervisory or managerial position includes some responsibility for personnel, budget and fiscal, or management analysis functions. However, if the primary responsibility of the position is not concerned with professional personnel management, budget analysis, or organization and management analysis work, such experience is not considered qualifying. Additionally, having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level and responsibility as to conclusively demonstrate the ability to perform the duties of the position.

LICENSE REQUIREMENT:

Possession of an appropriate valid driver's license, as required.

EDUCATION AND EXPERIENCE EVALUATION:

In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.

EXAMINATION WEIGHT:

Education and Experience Evaluation..............................100%

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