Job Details

We're looking for a highly driven office manager to lead our administrative staff. You'll be in charge of overseeing office operations, streamlining systems, and ensuring our administrative support accurately follows office policies. The ideal candidate is an organized and efficient leader who loves motivating and encouraging others to do their best work. If this sounds like you, apply today!

Responsibilities:

1. Optimize office policies and procedures to meet internal needs while upholding our business standards.
2. Keep office systems running smoothly including ordering office supplies, organizing filing systems, maintaining office equipment, optimizing the organizational budget, and scheduling meetings.
3. Lead office management including day-to-day operations, directing administrative assistants, and other secretarial duties.
4. Perform additional human resources and office administration duties as needed.
5. Maintain front-facing relationships with customers, contractors, service providers, and vendors.
6. Payroll Management

• Oversee payroll processing, ensuring timely and accurate payments to all employees.
• Manage payroll records and handle any payroll discrepancies or inquiries.

• Assist in coordinating maintenance requests and vendor scheduling for property upkeep.
• Track property performance metrics and handle communication with tenants, ensuring prompt responses to their needs.

• Manage and pay company bills, including utilities, property taxes, insurance, and vendor invoices.
• Maintain organized records of all transactions, monitored payment schedules, and ensure timely processing.

• Record daily financial transactions and update the company's financial records.
• Prepare monthly financial reports, including profit and loss statements, balance sheets, and expense tracking.
• Reconcile bank statements and manage accounts payable and receivable.

• Handle general office management tasks, including supplies ordering, organizing files, and overseeing office cleanliness.
• Provide administrative support to executives and staff, coordinating meetings and managing office communications.

• Act as the primary point of contact for tenants, answering questions and addressing any concerns related to rental agreements or property issues.
• Manage tenant onboarding and offboarding processes, including lease documentation and rent collection tracking.

This role would be key in ensuring smooth day-to-day operations and financial health for Our Home Investments, while supporting both tenant satisfaction and office efficiency.

Qualifications:

1. General computer skills with Microsoft Office or similar systems.
2. Over 2 years of prior management experience or similar work experience in an office environment.
3. Must have graduated high school, received a G.E.D. or equivalent.
4. Displays strong communication, problem-solving, and time management skills.

Compensation:

$25 - $30 hourly