Job Details

Manager, Accounts Payable and Expense Administration at Punahou School

The Business Office primarily supports the financial aspects of the school, including tuition, accounts payable and a number of other functions and services. Punahou School is seeking a Manager of Accounts Payable and Expense Administration who will be responsible for overseeing and managing the financial operations related to expenses within the school. The overall responsibility is to optimize payment processing, ensure compliance, and improve financial performance through effective expense management practices. Primary duties include, but are not limited to:

• Oversees the development, implementation, and communication of expense management policies and procedures.
• Establish and implement effective expense control measures to ensure compliance with organizational policies, industry regulations, and legal requirements.
• Identify and mitigate potential risks to the school associated with expense management.
• Monitor and track expenses incurred by the organization, ensuring accuracy and compliance with established policies and procedures.
• Administers Accounts Payable and other payment systems. Use technology and data analysis to identify opportunities for standardization and continual optimization of workflows.
• Manage expense reports/reimbursements, invoices, and other financial payment transactions for accuracy, completeness, and compliance. Manage all ACH and recurring payments to vendors.
• Oversee reconciliations, accruals and all GL functions related to payments.
• Manage corporate card and temporary credit card programs.
• Monitor, track, and audit all employee travel for policy compliance and process travel reimbursements.
• Oversee the process to ensure vendor information and documentation (e.g. tax forms) required for payment are obtained. Fulfill all governmental regulatory mandates and ensure filings are completed as required.
• Work Year: 12 Month
• Work Hours: Monday - Friday, 7:30 AM - 4:00 PM, Schedule may vary based on operational needs.
• Minimum of Salary Range: $75,000

*Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The salary, if displayed, is the minimum salary for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.

Minimum Qualifications:

• Bachelor's degree in Accounting, Finance, or Business Administration or a related field.
• Five (5) years of progressively responsible experience in accounts payable, expense management, or a related financial role.
• Two (2) years of supervisory or lead experience.
• Proficiency with Google applications and Microsoft Office products, especially Excel.
• Demonstrated experience with expense management systems, payment processing, vendor management, and corporate card programs.
• Experience with regulatory compliance and government reporting requirements (e.g., 1099, 1096, 1042, IRS filings).
• Experience in risk management and implementing internal financial controls.
• Experience working collaboratively across departments (e.g., procurement, finance, operations).
• Knowledge of industry trends, best practices, and regulatory changes.