Job Details

At Hawaiian Airlines, we are all about welcoming our guests with Hawaiian hospitality and aloha, and taking care of our people, our home, and the communities we serve. Join our ‘ ohana and be a part of an exciting team of professionals dedicated to serving our kama‘āina and introducing our islands to the world!

This position has an estimated duration of 6-12 months. Note that no relocation assistance is available for this position.

Position Summary

The Analyst, Payroll drives process improvements and works collaboratively with other members of the HR Ops team and support groups to ensure the timelines, efficiency and accuracy of payroll processing and associated deliverables. The scope of responsibilities includes payroll processing for all US and foreign locations including a unionized work environment.

Key Responsibilities

• Ensure accurate and timely payroll processing for all employees in accordance with Company policy, union contracts and federal/state regulations as well as customer service standards
• Schedule, prepare and review payrolls worldwide on a rotating schedule of pay groups
• Perform an analytical detail audit of payrolls processed
• Stay abreast of federal, state, and local payroll tax changes and reporting requirements
• Leverage consulting skills to partner with internal and external business partners to drive best practices
• Calculate and maintain accrued payroll liabilities
• Maintain payroll tax rates
• Responsible for quarterly and year-end payroll reconciliations
• Drive the continuous improvement of payroll processes with a push towards automation including system changes and enhancements
• Develop a recurring payroll metrics dashboard for Leaders to track and measure the efficiency of payroll processes
• Produce quarterly and year-end payroll and labor expense reporting
• Serve as an escalation point for incoming questions and requests and supports the Payroll Administrator in responding to inquiries
• Maintain the confidentiality, accuracy and security of payroll and time & attendance data and adhere to documented payroll process and key internal controls over financial reporting (including compliance with SOX)
• Deliver manager and employee training throughout the Company with regards to payroll and time and attendance procedures and systems
• Work closely with the Airport Operations – Employee Support, Treasury, Accounting and Crew Payroll
• Create and maintain documentation of payroll team procedures and policies
• Other duties as assigned

Minimum Requirements

• Bachelor's degree in Human Resources, Accounting or related field or equivalent combination of education and experience
• 3+ years of progressive payroll experience
• Experience performing numerous functions within Payroll and HR, including time and attendance
• Experience analyzing large volumes of data, identifying root-cause analysis, making data-driven decisions/recommendations, and communicating trends
• Ability to prioritize, manage time and resources effectively, adapt to rapidly changing priorities and meet required deadlines (which may occasionally require after-business hours work or weekend duty)
• Excellent oral and written communication and interpersonal skills
• Strong proficiency in Microsoft Suite

Preferred Qualifications

• Payroll experience with a 2500+ multi-state employee base
• Union contract experience
• Experience with Ultipro, UKG or ADP timekeeping or payroll administration products
• Working knowledge of generally accepted accounting principles (GAAP), including Sarbanes-Oxley compliance

About Hawaiian Airlines

Now in its 95th year of continuous service, Hawaiian is Hawaiʻi's largest and longest-serving airline. Hawaiian offers approximately 150 daily flights within the Hawaiian Islands, and nonstop flights between Hawaiʻi and 16 U.S. gateway cities, as well as service connecting Honolulu and American Samoa, Australia, Cook Islands, Japan, New Zealand, South Korea and Tahiti.

Consumer surveys by Condé Nast Traveler and TripAdvisor have placed Hawaiian among the top of all domestic airlines serving Hawaiʻi. The carrier was named Hawaiʻi's best employer by Forbes in 2024 and has topped Travel + Leisure's World's Best list as the No. 1 U.S. airline for the past two years. Hawaiian has also led all U.S. carriers in on-time performance for 18 consecutive years (2004-2021) as reported by the U.S. Department of Transportation.

The airline is committed to connecting people with aloha by offering complimentary meals for all guests on transpacific routes and the convenience of no change fees on Main Cabin and Premium Cabin seats. HawaiianMiles members also enjoy flexibility with miles that never expire. As Hawai‘i's hometown airline, Hawaiian encourages guests to Travel Pono and experience the islands safely and respectfully.

Hawaiian Airlines, Inc. is a subsidiary of Alaska Air Group. (NYSE: ALK). Additional information is available at HawaiianAirlines.com. Follow Hawaiian's Twitter updates (@HawaiianAir), become a fan on Facebook (Hawaiian Airlines), and follow us on Instagram (hawaiianairlines). For career postings and updates, follow Hawaiian's LinkedIn page.

For media inquiries, please visit Hawaiian Airlines' online newsroom.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.