Job Details

Description

Title: Auxiliary & Facilities Services Officer

Position Number: 0080660

Hiring Unit: OFC OF VP FOR STUDENT SUCCESS, STUDENT CO-CURRICULAR SUCCESS, STUDENT LIFE & DEVELOPMENT

Location: UH at Manoa

Date Posted: April 7, 2025

Closing Date: April 22, 2025

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities

Program or Service Administration:

1. Oversees the facility management of the Campus Center Complex buildings and grounds, under the direction of the unit director and the SLD director, to include supervising maintenance and custodial staff.
2. Provides appropriate planning to maintain resources for the staff to perform their work in a timely manner.
3. Performs routine and ongoing inspections of the complex facilities and grounds, ensuring all repairs and preventive maintenance measures are being addressed on a regular basis.
4. Analyzes facility operations, and develops short-range and long-range plans for preventive maintenance, repairs, and replacement.
5. Directs, monitors, and coordinates Campus Center Complex renovation, expansion and major repair projects.
6. Leads the development of project documents, financial projections, informational and promotional materials, project specifications, and bid proposals for facilities projects.
7. Ensures building operating hours are adhered to and that building areas are both opened and secured according to schedule.
8. Reviews, analyzes, and responds to inspection and other reports by custodial and maintenance staff, to include following up to resolve any issues or concerns reported.
9. Ensures compliance with University policies and procedures governing fire safety, sanitation, employee and patron safety, building security, and equipment inventory control.
10. Directs and maintains departmental inventories of facilities' supplies, while negotiating and renewing supply contracts to ensure accurate and available inventories.
11. Supervises assigned maintenance, landscaping, custodial, and administrative staff; and communicates clear goals, objectives, and priorities for each work crew.
12. Administers Campus Center Complex work assignments through a work order system, ensuring jobs are appropriately assigned and effectively monitored through completion.
13. Administers facilities contracts for the major mechanical systems and serves as the primary liaison with contracted vendors to ensure compliance.
14. Serves as the operational liaison for facilities support to assigned institutional and retail services in the Campus Center Complex (e.g. bookstore, food service, banks, etc.).
15. Administers lease contracts and/or memoranda of agreements executed with retail services assigned space at the complex, ensuring they are accurate and up to date.
16. Administers the physical key control program for the Campus Center Complex to include the proper assignment and tracking of all keys issued, and the security of all facilities.
17. Serves as a door access administrator, ensuring proper assignment and tracking of all Campus Center Complex doors, door schedules, and the security of all facilities.
18. Coordinates all construction or contract work affecting the Complex with power, water, or other outages, to include properly informing all the affected area users.
19. Regularly reviews monthly cash balances, encumbrances, and expenditures, as well as the fiscal office monthly variance reporting for all areas of responsibility.

Organizational Advising & Support:

1. Assists the Director in promoting and maintaining a positive environment supporting co-curricular learning through proactive and purposeful Campus Center programs and services.
2. Assists the unit director with advising assigned Campus Center Board (CCB) committees and representing the CCB's interests at faculty/staff and community levels in a capacity appropriate for the position and its duties.
3. Assists CCB officers and other members in meeting their responsibilities related to facilities management, as embodied in the CCB Charter, operating rules, and position descriptions.
4. Conducts research and gathers data, as assigned, to generate position appropriate (facilities management) recommendations and alternatives for consideration by the Campus Center Board.
5. Communicates University policies and procedures to students and student organizations to include assisting CCB members in understanding, formulating, and implementing new policies.

Organizational Training & Development:

1. Designs, conducts, and evaluates training regarding facilities use, policies, and procedures.

Staff Efficacy & Renewal:

1. Ensures optimal staff performance for direct reports through appropriate and timely training, supervision, guidance, and evaluation.
2. Participates via institutional and/or personal membership in relevant professional associations appropriate to the position.
3. Participates and engages in professional development opportunities to be current with best practices in the field.

Other:

1. Serves in supervisor's capacity, if appointed, in the absence of the supervisor.
2. Frequently assigned to divisional and University-wide committees, planning efforts, and programs.
3. Works beyond normal business hours including evenings, weekends, and/or holidays, and/or a variable work schedule as directed.
4. Assumes other duties as assigned.

* Denotes essential functions

Minimum Qualifications

1. Possession of a baccalaureate degree in facility management, engineering, administration, or related field and three (3) years of progressively responsible professional experience, with responsibilities for building systems and/or operations, of which at least one (1) year must include supervisory experience related to operations and/or facility management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the field of building systems and/or operations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with building systems and/or operations.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Ability to plan, organize, and lead administrative and organizational processes as applied to the management of services, facilities, policies, and operations.
10. Ability to work beyond normal business hours including evenings, weekends, and/or holidays, and to work a variable work schedule as directed.
11. Ability to prepare and administer a budget, review financial reports, and discern trends and concerns from such reports.
12. Ability to interpret and apply legal and policy provisions to situations consistently.

Desirable Qualifications

1. Master's degree in facility management, engineering, administration, or a related field.
2. Skilled in team-building and working collaboratively in problem-solving.
3. Experience navigating the University and/or state procurement process requirements.
4. Demonstrated ability to solve day-to-day construction and repair problems through effective working relationships with contractors, consultants, and regulatory/governmental agencies.
5. Experience with central plant air conditioning to include inspecting, maintaining, and repairing chillers, pumps, DDC control systems, cooling towers, etc.

To Apply:

Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information (including telephone number and email addresses) of at least three professional references and (4) official transcripts with confidential information (i.e. social security number, birth date) redacted. A copy of transcripts is acceptable at time of application; however, originals are required upon hire. Incomplete applications will not be considered.

Inquiries: Eddie Robles; ...@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: