Job Details

Position: Payroll Specialist (Permanent)

Location: Honolulu/Hybrid

Industry: Medical

Salary: $80,000 – $85,000 annually (depending on experience)

Reputable local organization looking for a Payroll Specialist. This position is responsible for overall payroll processing in UKG and leave administration related to payroll.

Key Responsibilities:

1. Payroll Processing:
   1. Process and administer the company's payroll on a bi-weekly basis.
   2. Ensure the accurate and timely calculation of wages, deductions, bonuses, overtime, and commissions.
   3. Input payroll data into payroll software, ensuring that employee hours, leave balances, and pay rates are updated and accurate.
   4. Ensure proper tax withholding and deductions are applied according to local, state, and federal regulations.
2. Payroll Records and Reporting:
   1. Maintain accurate payroll records, including documentation related to employee pay, benefits, and deductions.
   2. Produce and distribute payroll reports for internal departments, such as finance, HR, and management.
   3. Address and resolve payroll discrepancies, discrepancies between hours worked and wages paid, and any employee concerns regarding pay.
3. Confidentiality and Data Integrity:
   1. Maintain the confidentiality and security of all payroll information, ensuring it is shared only with authorized individuals.
   2. Verify employee timekeeping records and correct any discrepancies before processing payroll.
4. Communication and Employee Support:
   1. Respond to employee inquiries regarding pay, deductions, and benefits in a timely and professional manner.
   2. Provide support during audits or internal reviews of payroll processes.
5. System Management and Process Improvement:
   1. Recommend and implement improvements to streamline payroll operations and reduce errors or inefficiencies.
   2. Ensure that payroll software is up to date and functioning properly.

Skills and Qualifications:

1. 5+ years of payroll processing experience using UKG software
2. Associate degree or Bachelor's degree in accounting, finance, business administration, or a related field is preferred.
3. Strong knowledge of payroll systems, tax laws, and compliance regulations.
4. Payroll certification (e.g., Certified Payroll Professional (CPP)) is a plus but not required.
5. Attention to detail to ensure accuracy in calculations and data entry.
6. Strong organizational skills to handle multiple payroll tasks and deadlines.
7. Excellent communication skills to interact with employees and other departments effectively.
8. Problem-solving skills to address payroll discrepancies and resolve issues quickly.
9. Knowledge of employee benefits and their integration into the payroll process (health insurance, retirement plans, etc.).
10. Ability to maintain confidentiality and handle sensitive information with integrity.