Job Details

Job Description Overview

SSFM International, Inc. (SSFM) is seeking a part-time Project Coordinator V (PC) to join our Project Management Team. Under the general supervision of the Group Manager, the PC will perform senior-level project coordination support functions for assigned groups. This role requires a motivated self-starter with a proven track record in project coordination, exceptional administrative skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Project Coordination: Perform complex project coordination tasks requiring professional training and independent judgment. Prepare Qualifications (RFQs) and Proposals (RFPs) for client submission.
• Document Preparation: Analyze RFPs and initiate the preparation of essential project documents, including Contract Documents, Scope of Work, and Project Control Checklists.
• Project Management Software: Assign project numbers and maintain project information in Deltek Vision Software, CRM Database, and other tracking tools.
• Financial Tracking: Understand and manage the financial processes related to project submittals, including updating financial tracking information and initiating monthly project billings.
• Documentation Management: Coordinate and maintain all project documentation in accordance with SSFM's corporate standards and procedures.
• Client Communication: Communicate effectively with clients and subconsultants regarding project coordination issues and assist with complex project matters.
• Quality Assurance: Review and modify reports, specifications, and plans to ensure compliance with project scope and budget.
• Team Collaboration: Work collaboratively with team members and contribute to a positive work environment.

Minimum Qualifications

• Education & Experience:
  • Seven to ten years of progressively responsible experience as an Office Administrator or Office Manager.
  • Associate's Degree in Office Administration or a related field.
  • Supervisory experience is a plus.
• Skills:
  • Proficient in Microsoft Office Suite, including editing and proofreading.
  • Strong organizational and multitasking abilities.
  • Excellent interpersonal and communication skills, both oral and written.
  • Ability to maintain confidentiality and exercise good judgment.
  • Problem-solving skills and adaptability to changing environments.

Additional Requirements

• Valid driver's license with a clean abstract.
• Commitment to ethical standards, integrity, and confidentiality.
• Willingness to invest time to meet project deadlines and enhance skills.