Job Details

Under the general direction of the Executive Director, the Accounting Clerk/Officer maintains the financial bookkeeping of the organization. The responsibilities of the Accounting Clerk/Officer include: analyzing all financial activities, ensuring compliance with accounting and legal requirements, preparing budgets, coordinate with the Human Resources department in verifying and balancing the accounting section of payroll and benefits function, maintain and perform Japanese accounting functions through communication with Tokai Educational System (TES) headquarters office.

Essential functions:

• Maintain, provide input, and review the Accounting Systems of HTIC, to include a General Ledger system, a financial statement system, and a budget system.
• Maintain, provide input, and review the Financial System of HTIC, to include in conformity with Generally Accepted Accounting Principles (GAAP) processing and Federal and State requirements.
• Maintain and provide unput on all budget information, to include monthly and annual budgets and documentation supporting such budgets and any variance explanations.
• Provide timely financial information, to include various requests for financial information to determine outcomes and transferring information to our TES headquarters.
• Outsourcing of Accounts Receivable Management and Collection Operations.
• All other assignments as required to maintain an efficient and effective office environment.

Expectations:

• Maintain existing accounting systems will include having processes and procedures to ensure effective and efficient work programs, overall necessary internal controls, timely and accurate processing and closing that meets the organization's requirements, timely reconciliation of all accounting subsystems, and maintain proper accounting documents.
• Requires all accounting systems to comply with GAAP, provide timely reports to Federal and State agencies, and any other financial related reports, and seek advice from accounting firm as needed to ensure completion of monthly processing.
• Responsible to create, explain, and maintain all budget requirements. Budgets will be detailed and at a minimum by monthly, quarterly, and annually. Maintain budget update as requested; provide actual/budget variance reports
• Lead participation for annual audit, provide timely financial information and transmit to TES headquarters as needed
• Promote cashless transactions and simultaneous digitize accounting operations.

Schedule

Monday - Friday; 8:30 AM - 5:00 PM (includes half hour unpaid lunch break & start & end times may vary, as needed)

Supervisory Responsibilities:

This job no supervisory responsibilities

Minimum Qualifications:

• Bachelor's degree in Accounting and related field with a minimum of three year's experience in accounting or finance
• Working knowledge and use of Quick Books (accounting software program)
• Working knowledge of bookkeeping procedures or GAAP
• Working knowledge of federal and state taxation system and application of regulations
• Working knowledge of budgeting
• General knowledge of financial audits
• Intermediate level of the Japanese/English skills in: reading, writing, and speaking
• Ability to generate fiscal report for management
• Strong communication and problem-solving skills, self-motivated, independent worker who is detailed oriented and accurate in numbers.

Competencies:

1. Job Knowledge - Competent in requires job skills and knowledge, exhibits ability to learn and apply new skills, keep abreast of current developments, display understanding of job relates to others.
2. Use of technology - Demonstrates required skills, adapts to new technologies. This role routinely uses standard office equipment (computers, telephone, photocopier, and fax machine)
3. Problem solving - Identifies and resolves problems in a timely manner, gathers, and analyzes information skillfully; develop alternate solutions - uses reason even when dealing with emotional topics.
4. Communication - Expresses ideas and thoughts verbally; exhibits good listening and comprehension; speaks clearly and persuasively in a positive or negative situation; listens and gets clarification; responds well to questions; keeps other adequately informed; selects and uses appropriate communication methods; expresses ideas and thoughts in written form; varies writing style to meet needs.
5. Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in-group situations; works actively to resolve conflict
6. Conflict resolution - Encourages open communication; maintains objectively; keeps emotions under control
7. Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values
8. Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values
9. Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent
10. Dependability - Follow instructions, responds to management direction; takes responsibility for own actions; keeps commitments, completes tasks on time
11. Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality
12. Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions, uses equipment and materials properly

HTIC is an Equal Employment Opportunity Employer

Other details

• Pay Type Hourly
• Min Hiring Rate $20.00
• Travel Required No
• Required Education Bachelor's Degree
• Job Start Date Monday, July 29, 2024

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