Job Details

Administrative Coordinator (Origination Team Support)

The Administrative Coordinator provides essential administrative, organizational, and coordination support to the Origination and Sales teams. This role ensures that the team's day-to-day operations run smoothly including scheduling, document management, CRM updates, and client follow-ups. It is ideal for a highly organized, detail-oriented professional who enjoys working behind the scenes to keep a growing commercial solar and battery storage business running efficiently.

Benefits and Compensation

• Permanent Work from Home
• Paid Time Off
• Monthly Performance Bonus
• Annual Bonus
• Health Allowance

Key Responsibilities

• Provide administrative and operational support to the Origination and Sales departments.
• Manage calendars, schedule meetings, and coordinate follow-ups with prospective clients.
• Prepare, organize, and update client records, project trackers, and CRM databases.
• Assist in compiling proposal packages and maintaining document templates.
• Support internal communications across departments (Engineering, Finance, Operations).
• Generate regular activity and performance reports (sales pipeline, meetings, project status).
• Maintain team organization tools, folders, and shared drives to ensure data consistency.
• Coordinate logistics for client calls, internal meetings, and external partner communications.
• Track and update key milestones in the sales and origination process.
• Provide general administrative assistance, including handling email correspondence and preparing meeting minutes.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or related field preferred (not required).
• 23 years of experience in administrative coordination, executive assistance, or project support roles.
• Excellent organizational and time management skills.
• Strong written and verbal English communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and CRM tools.
• High attention to detail, accuracy, and confidentiality.
• Ability to manage multiple priorities with minimal supervision.
• Experience in the renewable energy, solar, or real estate sector is a plus.

Key Attributes

• Highly organized, proactive, and dependable.
• Strong integrity and accountability (a core value emphasized in the call).
• Comfortable reminding and following up with team members and leadership ("grabbing them by the head when needed").
• Able to work independently in a remote team setting.