Job Details

Join to apply for the Office Assistant II, III - Windward District Administration role at Hawaii State Department of Education.

This posting is being used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties.

Salary Range:

Office Assistant II, SR-06: $3,035.00 per month
Office Assistant III, SR-08: $3,156.00 per month

Examples of Duties:

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms for completeness and accuracy; evaluates the information for conformance with established requirements.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to clerical subordinates performing work comparable to the class Office Assistant II.

Minimum Qualifications:

Experience Requirements: Except for the substitutions provided, applicants must have had progressively responsible experience as described below:

• Office Assistant II: 1/2 year of experience.
• Office Assistant III: 1/2 year of experience plus 1 year of clerical experience.

Keyboarding/Computer Skill Requirement: Some positions require keyboarding proficiency and/or the ability to use computers and word processing applications.

Substitutions Allowed:

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience may be substituted for Basic Experience.
• Successful completion of a clerical/office support/business technology curriculum may be substituted for Clerical Experience.

Quality of Experience: Possession of the required experience will not be accepted as proof of qualification unless the applicant's overall experience demonstrates the ability to perform the duties of the position.

Supplemental Information: The advertised salary is based on full-time employment and includes shortages and school year differentials, if applicable.

Equal Opportunity: The Hawaii State Department of Education does not discriminate in its educational policies and employment practices.

Payday: New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th of every month.

Benefits: 12-month civil service and SSP employees enjoy a range of competitive benefits including holidays, vacation, sick leave, health insurance, and retirement plans.